Admin and Operations Executive

GS FINTECH PTE. LTD.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

GS Fintech Pte. Ltd. in Singapore seeks an organized and proactive Executive to support our office. The role covers office administration, management support, HR coordination and basic marketing activities. You will work closely with different departments to keep daily operations running smoothly.

This position suits someone who enjoys a small, close-knit team and wants exposure across various aspects of business operations.

Qualifications

• Diploma in Business Administration or related field.
• 1–2 years in administration or similar role.
• Strong organisational and time-management skills.
• Good written and verbal communication.
• Proactive and able to work independently.

Responsibilities

• Provide administrative and executive support.
• Coordinate schedules, travel, events, and other operational matters.
• Coordinate follow-ups and track action items.
• Support HR activities including onboarding and records.
• Assist basic marketing activities, including materials and social media.
• Prepare presentations, reports, and meeting materials.
• Maintain and improve internal processes.
• Maintain organised records and assist with other admin duties.

Skills

Time management

Organisational skills

Communication

Multitasking

Team coordination

Education

Diploma in Business Administration/Management/HR/Marketing or related field

Tools

Microsoft Office

Photoshop

Job description

About the role

We are looking for an organised and proactive Executive to support our Singapore office. This role covers office administration, management support, HR coordination and basic marketing activities. You will work closely with different departments to keep daily operations running smoothly.

This role is ideal for someone who enjoys working in a small, close-knit team, and is keen to gain exposure across different aspects of business operations.

Key responsibilities

• Provide administrative, business operations and executive support.
• Coordinate schedules, meetings, travel arrangements, event logistics, and other operational matters.
• Coordinate follow-ups and track action items.
• Support HR activities, including onboarding, offboarding, interview scheduling, employee records.
• Support basic marketing activities, including marketing materials, social media and content coordination.
• Prepare presentations, reports, documents and meeting materials.
• Maintain and improve internal processes.
• Maintain organised records and assist with other administrative duties as required.

Requirements

• Diploma in Business Administration, Management, HR, Marketing or a related field.
• 1-2 years of experience in administration, office operations or a similar role.
• Strong organisational and time-management skills, with good attention to detail.
• Good written and verbal communication skills.
• Proficient in Microsoft Office and Photoshop
• Able to manage multiple priorities and adapt to changing needs.
• Proactive, resourceful and comfortable working independently and across departments.
• Willing to learn and take ownership of tasks, with reliable follow-through.

We regret only short-listed candidate will be notified