Senior Front Desk & Office Coordinator

Robert Bird Group; Singapore; On-site; GBP 22,000 - 28,000; Full time

Benefits offered by this job

Birthday leave

Corporate health insurance rates

Paid parental leave

Recognition awards

Social club

Job summary

Robert Bird Group, a leading international engineering consultancy, is seeking a warm, reliable receptionist to join our busy office. The role requires strong organisational skills, clear communication, and a proactive approach to delivering excellent support for colleagues and visitors.

You will greet guests, manage calls and emails, coordinate meetings, arrange catering, and assist with onboarding and facility tasks in a fast-paced environment. This is an office-based, full-time position.

Qualifications

• Experience in a front-of-house, reception, or administrative role.
• Strong verbal and written communication skills.
• Confident using MS Office and general office software.
• Good organisational and time-management skills.
• Proven ability to provide professional customer service.
• Experience supporting meetings or events (desirable).

Responsibilities

• Greet and assist visitors and internal clients in a warm, professional manner.
• Answer and direct incoming calls promptly and accurately, ensuring detailed messages are recorded.
• Manage the reception inbox and respond timely and professionally.
• Oversee meeting room bookings and ensure rooms are prepared and presentable.
• Organise catering for meetings, training sessions, and events.
• Maintain a clean, organised reception area and handle mail and deliveries.
• Support staff onboarding/offboarding (e.g., issuing fobs, building access).
• Monitor and order office supplies and equipment.
• Assist with setup and clear-down of catering for meetings and events.

Skills

Reception experience

Customer service

MS Office

Communication skills

Tools

MS Office

Job description

Robert Bird Group, a leading international engineering consultancy, is seeking a warm, reliable receptionist to join our busy office. The role requires strong organisational skills, clear communication, and a proactive approach to delivering excellent support for colleagues and visitors.

You will greet guests, manage calls and emails, coordinate meetings, arrange catering, and assist with onboarding and facility tasks in a fast-paced environment. This is an office-based, full-time position.