Senior Finance Assistant (AP) - 4 months

PrimeStaff Management Services Pte Ltd; Singapore; On-site; SGD 31,000 - 50,000; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD is seeking an Accounts Payable professional to ensure accurate processing of supplier invoices and timely payment. You will verify invoices against purchase orders, perform two-way/three-way matching, and maintain records.

The role requires a Diploma in Accountancy or equivalent, 2–3 years in AP, and strong Excel/ERP skills. Excellent communication and stakeholder management are essential.

Qualifications

• Diploma in Accountancy, Finance or equivalent.
• 2–3 years relevant experience in Accounts Payable operations.
• Strong understanding of invoice processing and vendor management.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and ERP systems.
• Strong communication and stakeholder management skills.

Responsibilities

• Process supplier invoices accurately and promptly, ensuring timely recording in the accounting system.
• Verify invoices against purchase orders, goods receipt records and other supporting documentation.
• Perform two-way and three-way matching for invoice accuracy.
• Check invoice details, including vendor information, amounts, GST treatment, payment terms and accounting codes.
• Follow up with departments to obtain missing documentation and approvals.
• Ensure invoices are processed within turnaround times and payment schedules.
• Maintain documentation and records for all invoices processed.
• Review and resolve invoice exceptions and discrepancies.
• Investigate unmatched invoices and PO/GR discrepancies.
• Escalate complex issues for timely resolution.
• Support payment preparation and AP reconciliations for month-end closing.

Skills

Analytical thinking

Problem-solving

Vendor management

Communication skills

Stakeholder management

Excel proficiency

Education

Diploma in Accountancy, Finance or equivalent

Tools

Microsoft Excel

ERP systems

Job description

Responsibilities

Invoice Processing & Verification

• Process supplier invoices accurately and promptly, ensuring timely recording in the accounting system.
• Verify invoices against purchase orders, goods receipt records and other supporting documentation, where applicable
• Perform two-way and three-way matching to ensure accuracy and completeness of invoice processing.
• Check invoice details, including vendor information, amounts, GST treatment, payment terms and appropriate accounting codes.
• Follow up with relevant departments to obtain missing documentation, approvals and clarifications to facilitate timely invoice processing.
• Ensure invoices are processed within established turnaround times and in accordance with payment schedules.
• Maintain proper documentation and records for all invoices processed.

Exception Processing

• Review and resolve invoice exceptions, discrepancies and processing errors.
• Investigate unmatched invoices, purchase orders and goods receipt discrepancies.
• Follow up with internal stakeholders and vendors to resolve outstanding issues and facilitate invoice processing.
• Escalate complex or unresolved issues to the appropriate parties for timely resolution.

Accounts Payable Operations

• Support payment preparation and processing activities to ensure timely settlement of supplier invoices.
• Perform vendor statement reconciliations and follow up on outstanding invoices and discrepancies.
• Monitor aged payables, outstanding invoices and unprocessed transactions.
• Assist with month-end closing activities, including AP reconciliations and accruals where required.

Requirements

• Diploma in Accountancy, Finance or equivalent.
• 2–3 years relevant experience in Accounts Payable operations.
• Strong understanding of invoice processing and vendor management.
• Good analytical and problem-solving skills.
• Proficient in Microsoft Excel and ERP systems.
• Strong communication and stakeholder management skills

PrimeStaff will never ask candidates to make any payment, transfer funds or provide banking credentials as part of the recruitment process. If you are unsure about any communication or job opportunity, please verify with us at https://primestaff.com.sg/about-primestaff/consultant-verification/