Senior Faculty HR & Operations Coordinator

ScienTec Consulting Pte. Ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ScienTec Consulting Pte. Ltd. is seeking a Faculty Affairs Operations professional to serve as the operational backbone for faculty-related activities across multiple engineering schools.

You will coordinate with Faculty Administrators, HR Business Partners, and senior leadership to ensure processes run smoothly, accurately, and on time. The role covers recruitment, appointments, performance appraisal, promotion & tenure, and faculty development.

Qualifications

• Diploma or Degree in Human Resources Management, Business Administration, or a related field.
• Experience in faculty affairs or academic HR is highly advantageous
• Strong organisational and project management skills - able to manage multiple priorities and connect processes logically
• Data-driven and analytical, with the ability to prepare clear reports using M365 tools and data management systems

Responsibilities

• Coordinate faculty recruitment activities across schools, including global outreach events and campus visit programmes
• Liaise with Faculty Administrators and HR Business Partners to manage recruitment timelines and processes
• Support preparation of faculty appointment dossiers and documentation for committee review
• Track search progress and recruitment metrics; prepare reports for College leadership
• Manage administrative processes for new faculty appointments, contract renewals, and reappointments
• Coordinate with schools to ensure timely submission of documentation and compliance with university policies
• Maintain accurate records of faculty appointments and contract terms
• Oversee the annual faculty appraisal exercise, ensuring adherence to timelines and processes
• Coordinate with Faculty Administrators and HR Business Partners to compile and track appraisal submissions
• Prepare reports on appraisal outcomes for leadership review; support performance management initiatives
• Coordinate promotion and tenure review processes across schools
• Work with Faculty Administrators to ensure complete and timely submission of promotion dossiers
• Maintain documentation and tracking systems for promotion cases; support preparation of committee materials
• Assist in organising faculty development programmes, workshops, and engagement activities
• Support onboarding programmes for new faculty members
• Facilitate communication of faculty-related policies and resources
• Contribute to the review and streamlining of faculty-related processes for greater efficiency
• Prepare presentations, reports, and briefing materials for committees and leadership
• Maintain comprehensive databases and management information systems for faculty affairs
• Support ad-hoc projects related to faculty matters at the college level

Job description

ScienTec Consulting Pte. Ltd. is seeking a Faculty Affairs Operations professional to serve as the operational backbone for faculty-related activities across multiple engineering schools.

You will coordinate with Faculty Administrators, HR Business Partners, and senior leadership to ensure processes run smoothly, accurately, and on time. The role covers recruitment, appointments, performance appraisal, promotion & tenure, and faculty development.