Faculty Affairs Executive - HR Operation

ScienTec Consulting Pte. Ltd.; Singapore; Hybrid; SGD 60,000 - 90,000; Full time

Job summary

ScienTec Consulting Pte Ltd is seeking a capable Faculty Affairs Coordinator to work closely with the Faculty Affairs Lead and HR partners. You will coordinate recruitment, appointments, appraisals, promotions, and development activities across multiple engineering schools, ensuring timely and compliant processes.

You will prepare dossiers, track progress, and support leadership with analysis and reporting.

Qualifications

• Diploma or Degree in HR Management, Business Administration, or related field.
• Experience in faculty affairs or academic HR is advantageous.
• Strong organisational and project management skills with ability to manage multiple priorities.
• Data-driven and analytical, with ability to prepare clear reports using data tools.

Responsibilities

• Coordinate recruitment activities across schools, including global outreach events.
• Manage administrative processes for new appointments, renewals, and promotions.
• Oversee annual faculty appraisal exercises and prepare leadership reports.
• Maintain records of appointments, terms, and promotional dossiers.
• Support onboarding, development programmes, and policy communications.

Skills

Organisational skills

Project management

Data analysis

MS Office

M365 tools

Database management

AI tools

Education

Degree in Human Resources or Business Administration

Tools

Microsoft Office

M365

Database software

Job description

About the Role

Working closely with the Faculty Affairs Lead, you'll be the operational backbone for faculty-related matters across multiple engineering schools - coordinating with Faculty Administrators, HR Business Partners, and senior leadership to keep processes running smoothly, accurately, and on time.

What You Will Do

Faculty Recruitment

• Coordinate faculty recruitment activities across schools, including global outreach events and campus visit programmes
• Liaise with Faculty Administrators and HR Business Partners to manage recruitment timelines and processes
• Support preparation of faculty appointment dossiers and documentation for committee review
• Track search progress and recruitment metrics; prepare reports for College leadership

Faculty Appointments & Reappointments

• Manage administrative processes for new faculty appointments, contract renewals, and reappointments
• Coordinate with schools to ensure timely submission of documentation and compliance with university policies
• Maintain accurate records of faculty appointments and contract terms

Faculty Performance Appraisal

• Oversee the annual faculty appraisal exercise, ensuring adherence to timelines and processes
• Coordinate with Faculty Administrators and HR Business Partners to compile and track appraisal submissions
• Prepare reports on appraisal outcomes for leadership review; support performance management initiatives

Faculty Promotion & Tenure

• Coordinate promotion and tenure review processes across schools
• Work with Faculty Administrators to ensure complete and timely submission of promotion dossiers
• Maintain documentation and tracking systems for promotion cases; support preparation of committee materials

Faculty Development & Culture

• Assist in organising faculty development programmes, workshops, and engagement activities
• Support onboarding programmes for new faculty members
• Facilitate communication of faculty-related policies and resources

Strategic Support & Process Improvement

• Contribute to the review and streamlining of faculty-related processes for greater efficiency
• Prepare presentations, reports, and briefing materials for committees and leadership
• Maintain comprehensive databases and management information systems for faculty affairs
• Support ad-hoc projects related to faculty matters at the college level

What We Are Looking For

• Diploma or Degree in Human Resources Management, Business Administration, or a related field
• Experience in faculty affairs or academic HR is highly advantageous
• Strong organisational and project management skills - able to manage multiple priorities and connect processes logically
• Data-driven and analytical, with the ability to prepare clear reports using M365 tools and data management systems
• Proficient in Microsoft Office Suite, M365 productivity tools, and database management; strong tech literacy and interest in AI-enabled tools advantageous

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781