Faculty Affairs Specialist – Recruitment & Admin Ops

ScienTec Consulting Pte. Ltd.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

ScienTec Consulting Pte. Ltd. is seeking an experienced Faculty Affairs Coordinator to support academic HR across multiple engineering schools. You will collaborate with Faculty Administrators, HR partners, and leadership to ensure timely and accurate processes.

The role covers recruitment, appointments, performance appraisals, promotions, and development initiatives, with emphasis on data reporting and policy compliance. Strong organisational skills and MS 365 proficiency are essential.

Qualifications

• Diploma or degree in HR management, business administration, or related field.
• Experience in faculty affairs or academic HR is advantageous.
• Strong organisational and project management skills.
• Data-driven and analytical with ability to prepare clear reports using M365 tools.

Responsibilities

• Coordinate faculty recruitment activities across schools, including global outreach events and campus visit programmes.
• Liaise with Faculty Administrators and HR Business Partners to manage recruitment timelines and processes.
• Support preparation of faculty appointment dossiers and documentation for committee review.
• Track search progress and recruitment metrics; prepare reports for College leadership.
• Manage administrative processes for new faculty appointments, contract renewals, and reappointments.
• Coordinate with schools to ensure timely submission of documentation and compliance with university policies.
• Maintain accurate records of faculty appointments and contract terms.
• Oversee the annual faculty appraisal exercise and coordinate submissions.
• Coordinate promotion and tenure review processes across schools.
• Assist in organising faculty development programmes, workshops, and onboarding.

Skills

Organisational skills

Project management

Data-driven analytics

Report writing

Education

Diploma or Degree in HR/Business Admin

Tools

Microsoft Office Suite

M365

Job description

ScienTec Consulting Pte. Ltd. is seeking an experienced Faculty Affairs Coordinator to support academic HR across multiple engineering schools. You will collaborate with Faculty Administrators, HR partners, and leadership to ensure timely and accurate processes.

The role covers recruitment, appointments, performance appraisals, promotions, and development initiatives, with emphasis on data reporting and policy compliance. Strong organisational skills and MS 365 proficiency are essential.