Elite Executive Secretary & Travel Concierge

Full Vantage (Hong Kong) Limited; Singapore; On-site; SGD 50,000 - 75,000; Full time

Job summary

Full Vantage (Hong Kong) Limited in Singapore seeks a proactive Executive Assistant to support the executive with daily schedules, meetings, and correspondence. You will manage the calendar, coordinate meetings, and handle sensitive communications to ensure efficient operations.

You will also organize travel arrangements, document handling, archiving, hospitality for visitors, and cross‑department coordination.

Responsibilities

• Manage the executive’s daily schedule, meeting appointments, and time allocation.
• Assist in handling daily documentation, correspondence, emails, and the organization and archiving of materials.
• Manage business hospitality, client relations, and arrangements for important visitors.
• Coordinate travel arrangements, including flight and hotel bookings for both domestic and international business trips.
• Follow up on tasks assigned by the executive to ensure timely completion.
• Take meeting notes and prepare meeting minutes.
• Facilitate communication and work coordination across various departments.
• Handle personal matters and other ad-hoc tasks as required.

Job description

Full Vantage (Hong Kong) Limited in Singapore seeks a proactive Executive Assistant to support the executive with daily schedules, meetings, and correspondence. You will manage the calendar, coordinate meetings, and handle sensitive communications to ensure efficient operations.

You will also organize travel arrangements, document handling, archiving, hospitality for visitors, and cross‑department coordination.