Facilities and Office Services Executive

Manpower Staffing Services (Singapore) Pte Ltd; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Manpower Staffing Services (Singapore) Pte Ltd invites applications for a proactive Facilities & Office Services Executive to support safe, efficient and reliable operations across the workplace.

The role covers facilities operations, safety, security, vendor coordination and office services, with hands-on problem solving and project support. You’ll coordinate maintenance, inspections and contractor works while ensuring compliance and timely delivery.

Qualifications

• Experience in facilities management and/or workplace operations.
• Experience supporting facilities operations within a corporate environment.
• Familiarity with WSH requirements, workplace inspections, risk assessments and emergency preparedness activities.
• Exposure to procurement, vendor management, quotation evaluation, contract administration or invoice processing is beneficial.
• Proficient in Microsoft Office applications.

Responsibilities

• Coordinate preventive and corrective maintenance activities for office facilities and building systems.
• Manage facilities‑related issues including air‑conditioning, electrical services, lighting, access control, CCTV, and fire protection systems.
• Conduct workplace inspections and follow through on maintenance issues to closure.
• Support office refurbishment, renovation, relocation and workplace improvement projects.

Skills

Facilities management

Vendor management

Office operations

MS Office

Problem solving

Job description

About the Role

Our client is looking for a proactive and hands‑on Facilities & Office Services Executive to support the safe, efficient and reliable operation of our workplace. This broad-based position combines workplace operations, vendor and contractor coordination, maintenance and improvement projects, workplace safety, security, compliance and office services. You will coordinate daily facilities services, while responding to the practical needs of employees and business units.

This role suits someone who enjoys being on the ground, solving practical problems and following issues through. You do not need to be a specialist in every facilities system, but you should be organised, service‑minded and confident coordinating the right people to get work completed safely and properly.

Key Responsibilities

Facilities Operations & Maintenance

• Coordinate preventive and corrective maintenance activities for office facilities and building systems.
• Manage facilities‑related issues including air‑conditioning, electrical services, lighting, access control, CCTV, and fire protection systems.
• Conduct workplace inspections and follow through on maintenance issues to closure.
• Support office refurbishment, renovation, relocation and workplace improvement projects.

Workplace Safety & Compliance

• Coordinate Workplace Safety & Health (WSH) initiatives and workplace inspections.
• Support risk assessments, emergency preparedness exercises, evacuation drills and CERT‑related activities.
• Ensure contractors comply with workplace safety requirements and company policies.
• Support WSH, ISO 14001 and ISO 27001 audits, documentation and compliance activities.
• Act as a key liaison for safety‑related matters with internal stakeholders, landlords and service providers.

Vendor & Contractor Management

• Manage facilities service providers and contractors, ensuring service quality and SLA performance.
• Coordinate contractor permits, safety documentation and work approvals.
• Monitor maintenance schedules and ensure timely completion of assigned works.
• Support contract renewals, quotations and vendor performance reviews.

Requirements

• Experience in facilities management and/or workplace operations would be an advantage.
• Experience supporting facilities operations within a corporate environment.
• Familiarity with WSH requirements, workplace inspections, risk assessments and emergency preparedness activities.
• Exposure to procurement, vendor management, quotation evaluation, contract administration or invoice processing is beneficial.
• Proficient in Microsoft Office applications.

Only shortlisted candidates will be contacted.