Senior Executive, Procurement

IPOS INTERNATIONAL PTE. LTD.; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

IPOS International seeks a practical Senior Executive, Procurement to support end-to-end procurement activities and participate in transformation initiatives. You will gather requirements, publish quotations, manage vendor clarifications and ensure documentation accuracy.

The role emphasizes collaboration with internal stakeholders and responsible use of AI tools to improve service delivery. The position also covers system enhancements, training materials, and user support for the future

Qualifications

• Diploma or Degree in Business, Procurement, Supply Chain, Finance, Law, Information Systems or a related field.
• Fresh graduates and applicants with experience in procurement, sourcing, contract administration or related operations are welcome to apply.
• An interest in procurement and willingness to learn quotation and tender processes, governance requirements and contract documentation.
• Exposure to the public sector, a government-linked organisation or other regulated environment would be an advantage.
• Working knowledge of Microsoft Office, especially Excel and PowerPoint. Willing to learn new systems and use approved AI tools responsibly.
• Familiarity with system implementation, testing or user training is useful but not required.
• Good analytical and problem-solving skills with attention to detail. Able to manage priorities and meet deadlines.
• Clear written and verbal communication skills. Able to work collaboratively, take ownership of assigned tasks and follow through on actions.
• High integrity and good judgement. Able to protect confidential information and follow organisational policies.

Responsibilities

• Manage end-to-end procurement activities for assigned cases, with guidance where needed.
• Build effective working relationships with internal stakeholders and suppliers.
• Explain standard procurement procedures and ensure compliance.
• Check procurement submissions and records for completeness, accuracy and compliance.
• Track contract variations, extensions, expiry dates, supplier records and contract closeout.
• Liaise with business units on these matters.
• Assist with procurement reports, dashboards and basic budget and spend analysis for management reporting.
• Use approved AI tools and digital technologies responsibly to improve efficiency and generate insights.
• Prepare user guides and training materials; assist with training and system launch activities.
• Respond to initial user queries and collect feedback to encourage system adoption.

Skills

Attention to detail

Analytical skills

Communication skills

Team collaboration

Ownership

Integrity

Confidentiality

Prioritization

Problem-solving

Education

Diploma or Degree in Business, Procurement, Supply Chain, Finance, Law, Information Systems or a related field

Tools

Excel

PowerPoint

AI tools

Microsoft Office

Job description

About the Role

We are seeking a practical and adaptable Senior Executive, Procurement to join our Procurement Unit. Reporting to the Head, Procurement, the role supports procurement activities and works closely with internal stakeholders to meet business needs, while ensuring that procurement records are complete and procurement requirements are adhered to.

Beyond day-to-day procurement operations, the role contributes to Procurement Systems & Transformation initiatives. This includes requirements gathering, process improvements, system implementation and user support for the future procurement platform. The position suits someone who is willing to learn and interested in using technology to improve service delivery.

Job Responsibilities

Procurement Operations

Manage end-to-end procurement activities for assigned cases, with guidance where needed. This includes market research, publishing quotations or tenders, managing vendor clarifications and preparing the required evaluation, approval, award and contract documents.

Build effective working relationships with internal stakeholders and suppliers. Work with business units to clarify requirements and timelines. Explain standard procurement procedures and

Check procurement submissions and records for completeness, accuracy and compliance. This includes the Estimated Procurement Value (EPV), Approved Procurement Value (APV), price reasonableness, conflict of interest declarations and required approvals. Maintain a complete audit trail for each case.

Track contract variations, extensions, expiry dates, supplier records and contract closeout. Liaise with business units on these matters.

Assist with procurement reports, dashboards and basic budget and spend analysis for management reporting.

Use approved AI tools and digital technologies responsibly to improve efficiency and generate insights. Use them to support decisions and improve procurement processes. Protect confidential information and comply with organisational policies and data security requirements.

Procurement Systems & Transformation

Participate in procurement transformation initiatives for the procurement platform. These include process redesign, system enhancements, change management and continuous improvement.

Coordinate meetings and gather input from business units, Finance, IT and the appointed vendor. Maintain a simple tracker for timelines, actions and issues. Escalate delays or concerns when needed.

Support data checks and user acceptance testing. Record defects and follow up on agreed fixes.

Prepare user guides and training materials. Assist with training and system launch activities. Respond to initial user queries and collect feedback to encourage system adoption.

Are you the one?

• A Diploma or Degree in Business, Procurement, Supply Chain, Finance, Law, Information Systems or a related field.
• Fresh graduates and applicants with experience in procurement, sourcing, contract administration or related operations are welcome to apply.
• An interest in procurement and willingness to learn quotation and tender processes, governance requirements and contract documentation. Exposure to the public sector, a government-linked organisation or other regulated environment would be an advantage.
• Working knowledge of Microsoft Office, especially Excel and PowerPoint. Willing to learn new systems and use approved AI tools responsibly. Familiarity with system implementation, testing or user training is useful but not required.
• Good analytical and problem-solving skills with attention to detail. Able to manage priorities and meet deadlines.
• Clear written and verbal communication skills. Able to work collaboratively, take ownership of assigned tasks and follow through on actions.
• High integrity and good judgement. Able to protect confidential information and follow organisational policies.

We regret to inform that only shortlisted candidates will be notified.

About IPOS International

IPOS International, a wholly owned subsidiary of the Intellectual Property Office of Singapore (IPOS), is the capability-building arm of the IPOS. We work with enterprises and governments to turn intangible assets and intellectual property (IP) into real business outcomes-driving growth, market expansion, competitive edge and investor readiness. Backed by over 100 IP specialists, including IP strategists, faculty and patent analysts, we bring deep expertise and commercial insight to help organisations grow in the global innovation economy. To achieve this, we will offer committed and passionate individuals a place where their talent and opinions are valued. To succeed as an organisation, we believe in empowering individuals while working as a team of professionals with honesty and displaying