Senior Executive, Procurement Procurement Unit | Corporate Planning & Support Posted on 3 Sep 2026

IPOS International; Singapore; Hybrid; SGD 52,000 - 68,000; Full time

Job summary

IPOS International in Singapore is seeking a Procurement Operations professional to manage end-to-end activities, publish tenders, and prepare contract documents. You will build relationships with stakeholders and suppliers, ensuring compliance and timely actions.

Fresh graduates or individuals with procurement experience are welcome. Proficiency in MS Office and a willingness to learn AI tools will support efficient procurement transformation and data-driven insights.

Qualifications

• Diploma or degree in business, procurement, supply chain, finance, law, information systems or related field.
• Fresh graduates welcome to apply.
• Familiarity with procurement governance, quotations and tender processes is a plus.

Responsibilities

• Manage end-to-end procurement activities for assigned cases with guidance.
• Publish quotations or tenders and handle vendor clarifications.
• Prepare evaluation, approvals, awards and contract documents.
• Build relationships with internal stakeholders and suppliers.
• Clarify requirements and timelines with business units.
• Explain standard procurement procedures and escalate risks to Head, Procurement.
• Check submissions for completeness and compliance; maintain audit trail.
• Assist with procurement reports, dashboards and spend analysis.
• Use approved AI tools to improve efficiency and protect data security.

Skills

Analytical thinking

Communication skills

Office proficiency

AI tools learning

Education

Degree in Business, Procurement, Supply Chain, Finance, Law or Information Systems

Tools

Microsoft Office (Excel, PowerPoint)

Job description

Procurement Unit | Corporate Planning & Support

Job Responsibilities

Procurement Operations

• Manage end-to-end procurement activities for assigned cases, with guidance where needed. This includes market research, publishing quotations or tenders, managing vendor clarifications and preparing the required evaluation, approval, award and contract documents.
• Build effective working relationships with internal stakeholders and suppliers.
• Work with business units to clarify requirements and timelines.
• Explain standard procurement procedures and elevate exceptions or material risks to the Head, Procurement.
• Check procurement submissions and records for completeness, accuracy and compliance. This includes the Estimated Procurement Value (EPV), Approved Procurement Value (APV), price reasonableness, conflict of interest declarations and required approvals. Maintain a complete audit trail for each case.
• Track contract variations, extensions, expiry dates, supplier records and contract closeout. Liaise with business units on these matters.
• Assist with procurement reports, dashboards and basic budget and spend analysis for management reporting.
• Use approved AI tools and digital technologies responsibly to improve efficiency and generate insights. Use them to support decisions and improve procurement processes. Protect confidential information and comply with organisational policies and data security requirements.

Procurement Systems & Transformation

• Participate in procurement transformation initiatives for the procurement platform. These include process redesign, system enhancements, change management and continuous improvement.
• Coordinate meetings and gather input from business units, Finance, IT and the appointed vendor. Maintain a simple tracker for timelines, actions and issues. Escalate delays or concerns when needed.
• Support data checks and user acceptance testing. Record defects and follow up on agreed fixes.
• Prepare user guides and training materials. Assist with training and system launch activities. Respond to initial user queries and collect feedback to encourage system adoption.

Are you the one? Please write to us if you have/are:

• A Diploma or Degree in Business, Procurement, Supply Chain, Finance, Law, Information Systems or a related field.
• Fresh graduates and applicants with experience in procurement, sourcing, contract administration or related operations are welcome to apply.
• An interest in procurement and willingness to learn quotation and tender processes, governance requirements and contract documentation. Exposure to the public sector, a government-linked organisation or other regulated environment would be an advantage.
• Working knowledge of Microsoft Office, especially Excel and PowerPoint. Willing to learn new systems and use approved AI tools responsibly. Familiarity with system implementation, testing or user training is useful but not required.
• Good analytical and problem-solving skills with attention to detail. Able to manage priorities and meet deadlines.
• Clear written and verbal communication skills. Able to work collaboratively, take ownership of assigned tasks and follow through on actions.
• High integrity and good judgement. Able to protect confidential information and follow organisational policies.

We regret to inform that only shortlisted candidates will be notified.

IPOS International, a wholly‑owned subsidiary of the Intellectual Property Office of Singapore, aims to catalyse industry and enterprise growth by providing IP expertise. To achieve this, we will offer committed and passionate individuals a place where their talent and opinions are valued. To succeed as an organisation, we believe in empowering individuals while working as a team of professionals with honesty and displaying integrity as core values. We invest heavily in our people so that they get the training and development they need to succeed.