Senior Executive Operations Partner

AITEXEL PHOTONICS PTE. LTD.; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

AiTexel Photonics PTE. LTD. is seeking an Executive Assistant to support the CEO and CTO with meticulous calendar and travel management, travel logistics, and external communications across time zones.

You will drive meeting operations, draft notes, and create Claude-based workflows to accelerate leadership tasks. This role expands into broader operations as the company grows, with exposure to investors and partners.

Qualifications

• 2-3 years of full-time experience in a demanding environment.
• Written English at publication quality; emails to CEO-level counterparts go out without edits.
• Fluent use of AI tools and capability to build workflows.

Responsibilities

• Manage calendars, travel, and meeting logistics for CEO and CTO across time zones with high accuracy.
• Front-of-house for external stakeholders: scheduling and correspondence with investors, industry partners, universities, and government counterparts.
• Lead meeting operations: agendas, notes, and actions circulated promptly; follow-ups to closure.
• Create AI-augmented workflows for drafting, meeting prep, summaries, and document QA.
• Maintain document discipline: version control, naming conventions, confidentiality handling for board, investor, and legal materials.
• Coordinate visits and events end-to-end (partner visits, technical reviews, off-sites).
• Provide company operations support: onboarding, vendor coordination, and interactions with corporate-secretarial and finance providers.

Skills

Executive support

Discretion

Written English

AI tools (Claude)

Notion

Stakeholder communication

Tools

Claude

Job description

AiTexel Photonics PTE. LTD. is seeking an Executive Assistant to support the CEO and CTO with meticulous calendar and travel management, travel logistics, and external communications across time zones.

You will drive meeting operations, draft notes, and create Claude-based workflows to accelerate leadership tasks. This role expands into broader operations as the company grows, with exposure to investors and partners.