CEO Assistant cum Administrative Executive

JD Union Pte Ltd; Singapore; On-site; SGD 60,000 - 100,000; Full time

Job summary

JD Union Pte Ltd seeks an Executive Assistant to the CEO & Corporate Administrator to provide high-level administrative support and strategic coordination in a fast-paced, international environment.

You will manage the CEO’s calendar, oversee corporate operations, coordinate international trade shows, prepare reports and analyses, and ensure data integrity in the ERP system. Proficiency in English and Mandarin is required.

Qualifications

• Bachelor’s degree in a relevant field is required.
• Exceptional organizational, analytical, and verbal/written communication skills.
• Full professional proficiency in English and Mandarin.
• Proven problem-solving ability and collaborative approach.
• Highly motivated, responsible, and adaptable in a fast-paced environment.

Responsibilities

• Executive Support: Proactively manage the CEO’s schedule, priorities, and communications with stakeholders.
• Corporate Operations: Oversee company-wide administrative functions and operational documentation.
• Event Management: Lead planning and execution of international trade shows and corporate events.
• Strategic Support: Compile reports, presentations, and analyses for executive decision-making.
• Data Management: Maintain data integrity in the ERP system.

Skills

Organizational skills

Analytical skills

Verbal and written communication

English and Mandarin proficiency

Education

Bachelor’s degree in Engineering, Business, Management, Finance, or related field

Tools

ERP system

Job description

We are seeking a highly capable and proactive individual to join us as Executive Assistant to the CEO & Corporate Administrator. This unique role offers direct insight into corporate strategy, international operations, and executive leadership within the dynamic photonics and advanced manufacturing sector. Moving beyond traditional administrative support, the position is integral to project coordination, business operations, and high-level event management.

Job Responsibilities:

Executive Support: Proactively manage the CEO’s schedule, priorities, and communications with internal and external stakeholders.

Corporate Operations: Oversee company-wide administrative functions, including the management of operational documentation for shipping, warehousing, and reporting.

Event Management: Lead the end-to-end planning and execution of international trade shows, exhibitions, and corporate events.

Strategic Support: Compile and prepare detailed reports, presentations, and analysis to facilitate executive decision-making.

Data Management: Maintain the accuracy and integrity of company data within ERP system.

Requirements:

Bachelor’s degree in Engineering, Business, Management, Finance, or a related field.

Exceptional organizational, analytical, and verbal/written communication skills.

Full professional proficiency in both English and Mandarin.

Proven problem-solving ability and a collaborative approach to interdisciplinary work.

Highly motivated, responsible, and adaptable, with the ability to thrive in a fast-paced environment.