Executive Admin Partner: AI-Powered Ops for Leaders

FACEBOOK SINGAPORE PTE. LTD.; Singapore; On-site; SGD 110,000 - 170,000; Full time

Job summary

Meta is seeking an Executive Administrative Partner to provide high-impact support to senior leaders. You will manage complex calendars, coordinate high-stakes meetings, and drive day-to-day operations with speed and efficiency.

You will liaise with cross-functional teams, plan global travel, and leverage AI tools to streamline processes while ensuring adherence to company policies and budget tracking.

Qualifications

• 4+ years of experience in an executive administrative, executive assistant, or administrative business partner role supporting 1 or more senior leaders.
• 4+ experience coordinating domestic and international travel logistics for executives, including itinerary planning and expense management & reconciliation.
• 4+ experience managing complex calendars and coordinating high-priority meetings across multiple time zones and stakeholder groups.
• Experience communicating and collaborating with stakeholders at varying levels of seniority, adapting style and content to the audience.
• Experience identifying process inefficiencies and implementing solutions to improve administrative workflows.

Responsibilities

• Manage complex, dynamic calendars for one or more senior leaders, prioritizing meeting requests and resolving conflicts.
• Coordinate and prepare materials for executive-level meetings, including agendas, briefing documents, and follow-up actions.
• Plan and execute domestic and international travel logistics, including itineraries and accommodations.
• Serve as a primary point of contact between senior leaders and internal/external stakeholders, safeguarding communications.
• Partner with cross-functional teams to support planning and execution of team events, offsites, and leadership forums.
• Leverage AI tools and automation to streamline administrative processes and reduce manual tasks.
• Track and reconcile expense reports, purchase orders, and budget-related tasks per company policies.
• Anticipate operational needs of supported leaders and resolve issues before they escalate.
• Contribute to team-level operational improvements by identifying process gaps and scalable solutions.
• Build and maintain a broad internal network to boost cross-functional coordination.

Skills

Executive support

Travel coordination

Calendar management

Stakeholder communication

Process improvement

Job description

Meta is seeking an Executive Administrative Partner to provide high-impact support to senior leaders. You will manage complex calendars, coordinate high-stakes meetings, and drive day-to-day operations with speed and efficiency.

You will liaise with cross-functional teams, plan global travel, and leverage AI tools to streamline processes while ensuring adherence to company policies and budget tracking.