Executive Business Partner - Office of the CEO & CTO

AITEXEL PHOTONICS PTE. LTD.; Singapore; Presencial; SGD 60.000 - 90.000; Jornada completa

Descripción de la vacante

AiTexel Photonics PTE. LTD. is seeking an Executive Assistant to support the CEO and CTO with meticulous calendar and travel management, travel logistics, and external communications across time zones.

You will drive meeting operations, draft notes, and create Claude-based workflows to accelerate leadership tasks. This role expands into broader operations as the company grows, with exposure to investors and partners.

Formación

• 2-3 years of full-time experience in a demanding environment.
• Written English at publication quality; emails to CEO-level counterparts go out without edits.
• Fluent use of AI tools and capability to build workflows.

Responsabilidades

• Manage calendars, travel, and meeting logistics for CEO and CTO across time zones with high accuracy.
• Front-of-house for external stakeholders: scheduling and correspondence with investors, industry partners, universities, and government counterparts.
• Lead meeting operations: agendas, notes, and actions circulated promptly; follow-ups to closure.
• Create AI-augmented workflows for drafting, meeting prep, summaries, and document QA.
• Maintain document discipline: version control, naming conventions, confidentiality handling for board, investor, and legal materials.
• Coordinate visits and events end-to-end (partner visits, technical reviews, off-sites).
• Provide company operations support: onboarding, vendor coordination, and interactions with corporate-secretarial and finance providers.

Conocimientos

Executive support

Discretion

Written English

AI tools (Claude)

Notion

Stakeholder communication

Herramientas

Claude

Descripción del empleo

ABOUT AITEXEL

AiTexel Photonics is a venture-backed, stealth-mode deep-tech company in Singapore, spun out of a leading research university. We build next-generation manufacturing technology for integrated photonics - the interconnect fabric of AI compute. We are a small, senior team working on hard technology at commercial speed, with active engagement across Tier-1 industry partners, investors, and government agencies.

THE MANDATE

The CEO and CTO run a company whose week spans foundry partners, investors, university and government counterparts, legal counsel, and a growing technical team. At this stage, precision in scheduling, follow-through, and written communication is not administrative overhead - it is how a small company operates at the standard of a much larger one. You will own that precision.

This is a builder's version of the executive assistant role: the secretarial fundamentals executed flawlessly, plus real operating responsibility that expands as fast as you can carry it. Done well over 18-24 months, this seat is a direct track to an operations leadership role.

WHAT YOU WILL OWN

• Calendars, travel, and meeting logistics for the CEO and CTO across time zones - zero-defect, always one step ahead.
• Front-of-house for external stakeholders: scheduling and correspondence with investors, industry partners, and university and government counterparts, handled with judgment and discretion.
• Meeting operations: agendas circulated in advance; notes and action items captured in Notion the same day; follow-ups chased to closure.
• AI-augmented execution: build and run Claude-based workflows for drafting, meeting preparation, research summaries, and document QA. You are expected to make the leadership team measurably faster.
• Document discipline: version control, naming conventions, and confidentiality handling for board, investor, and legal materials.
• Visits and events: end-to-end run-of-show for partner visits, technical reviews, and off-sites.
• Company operations support: onboarding logistics for new hires, vendor and procurement administration, and coordination with our corporate-secretarial and finance providers.

WHAT EXCELLENCE LOOKS LIKE

• First 90 days: the CEO's and CTO's weeks run without collisions or dropped items; every meeting has notes and tracked actions within 24 hours; you have automated at least two recurring workflows with Claude.
• By 12 months: external stakeholders treat you as a trusted, senior point of contact; you independently run defined operating processes - hiring logistics, visit programmes, reporting cadence - and your remit has visibly expanded.

WHO DOES WELL HERE

• 2-3 years of full-time experience in a demanding environment - consulting, banking, a fast-growing startup, a top research group, or an executive-support seat with a genuinely high bar. Fresh perspective is welcome; low standards are not.
• Written English at publication quality - English is the company's working language and the language of all external correspondence. Your emails to CEO-level counterparts go out without edits.
• Daily, fluent use of AI tools (Claude or equivalent) - not merely aware of them, but demonstrably building workflows with them.
• Discretion as a reflex. You will handle confidential technical, financial, and legal material from day one and will sign strict confidentiality undertakings.
• Composure and finesse with senior external stakeholders; high EQ, low ego.
• Structured, fast, and reliable under ambiguity; you close loops without being chased.
• Working proficiency with Notion (or equivalent) and modern office tooling.

VALUED BUT NOT REQUIRED

• Exposure to semiconductors, photonics, hardware, or the deep-tech venture ecosystem.
• Proficiency in Mandarin - a number of our regional industry counterparts operate primarily in Mandarin, and it assists with scheduling and correspondence with them.
• Prior experience supporting founders or C-level executives.

WHAT WE OFFER

A front-row seat at a deep-tech company at the earliest, steepest part of its curve, working directly with a serial founder-CEO and a senior technologist CTO.

An explicit growth path: this seat is designed to expand, and we promote from proximity to the work.

Daily exposure to fundraising, partnerships, IP, and company-building executed at investor- and board-grade quality.

AiTexel Photonics adheres to the Tripartite Guidelines on Fair Employment Practices. All candidates are considered fairly, on merit.