Senior Executive, Group Legal

IMD Info-communications Media Development Authority; Singapore; On-site; SGD 42,000 - 65,000; Full time

Job summary

IMD Info-communications Media Development Authority in Singapore seeks an experienced administrator to support Group Legal from the CEO Office. You will streamline day-to-day office operations, process invoices, coordinate meetings for senior management, and assist with procurement and events.

The role requires a minimum of 5 years in a similar position, strong MS Office skills, excellent communication, discretion with confidential matters, and a proactive mindset focused on improving processes

Qualifications

• Minimum 5 years related working experience.
• Experience in public sector is a plus.
• Proficiency in MS Office, Outlook and Teams.
• Strong oral and written communication skills.
• Proactive mindset with an interest in process improvement and legal tech.

Responsibilities

• Office Administration: manage day-to-day admin, filing, correspondence and records (physical/digital).
• Invoicing & Finance Support: process invoices, track budget, maintain spend records and vendor contracts.
• Events & Engagement: plan and organise events and stakeholder engagements.

Skills

Office administration

Communication

Discretion

Organisational skills

Team player

Tools

MS Office

Outlook

Teams

Job description

[What the role is]

This role sits within the CEO Office and will provide administrative, financial and logistical support to Group Legal, ensuring smooth day-to-day office operations, timely processing of invoices and vendor payments, and effective coordination of events and engagements.

[What you will be working on]

Responsibilities

Office Administration

• Manage day-to-day office administration for Group Legal, including filing systems, correspondence, and records management (physical and digital)
• PA duties including coordinating calendars/meetings, meeting logistics for senior Group Legal management and Internal Audit Unit.
• Liaise with internal units/divisions/groups on Group Legal's operational needs
• Maintain department supplies, equipment, and office resources
• Ad-hoc duties as assigned

Invoicing & Finance Support

• Process invoices from external counsel, vendors, and service providers, ensuring accuracy and timely payment
• Track budget utilisation and flag variances to senior Group Legal management
• Maintain records of legal spend, retainer agreements, and vendor contracts
• Support procurement processes for external legal services, vendors and service providers within procurement guidelines

Events & Engagement

• Plan and organise Group Legal events (e.g. team building), training sessions, and stakeholder engagements (internal and external)

Requirements

• Minimum 5 years related working experience. Relevant experience in public sector will be an added advantage
• Proficiency in MS Office, Outlook, Teams and the ability to learn company-specific software if required
• Good oral and written communication skills
• Proactive mindset with an interest in improving processes and adopting legal technology, including AI-enabled tools
• Strong organisational skills, discretion with confidential legal matters, and ability to manage multiple priorities
• A team-player