Legal Executive (16 months Contract)

PRIMESTAFF MANAGEMENT SERVICES PTE LTD; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

PRIMESTAFF MANAGEMENT SERVICES PTE LTD in Singapore is seeking a Legal Operations professional to review, draft and negotiate a range of commercial and procurement contracts. You will provide legal advisory support, manage tender administration and maintain robust matter trackers and document control.

The role requires a recognised Commonwealth-law degree and at least one year of post-qualification experience in data protection, IP or tech contracting, with strong communication and

Qualifications

• Must hold a recognised law degree from a Commonwealth jurisdiction.
• At least 1 year of post-qualification experience in data protection, data-sharing, IP or tech contracting.
• Experience in commercial agreement management and procurement support preferred.
• Public sector experience is advantageous.
• Ability to manage multiple matters with minimal supervision.

Responsibilities

• Review, draft and negotiate routine to moderately complex agreements.
• Prepare contract mark-ups, issues lists and negotiation comments.
• Review departures from approved templates and contract positions.
• Identify risks and propose mitigations; escalate high-risk matters.
• Conduct legal/regulatory research and prepare notes.
• Support procurement through contracts review and tender processes.
• Maintain matter trackers, templates and document management.

Skills

Attention to detail

Stakeholder management

Legal research

Negotiation

Education

Law degree (Commonwealth jurisdiction)

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Outlook

Microsoft Teams

Job description

Job Scope

Contract Review

• Review, draft and negotiate routine to moderately complex agreements, including service agreements, procurement contracts, MOUs, NDAs, variation agreements, data-sharing agreements and related documents.
• Prepare contract mark-ups, issue lists, negotiation comments and practical recommendations.
• Review proposed departures from HPB's approved templates and contractual positions
• Identify legal, contractual and operational risks and recommend appropriate mitigation measures
• Escalate novel, high-risk or precedent-setting issues to the Deputy Director, Legal.

Legal Advisory Support

• Conduct legal and regulatory research.
• Prepare legal notes, briefing papers and stakeholder communications.
• Support responses to internal business units and external counterparties.
• Maintain adequate records of legal advice, recommendations and approved positions.

Procurement Support

• Review procurement-related contractual documents and conditions of contract.
• Support quotations, tenders and procurement exercises from a legal and administrative perspective.
• Coordinate clarification requests and responses with Procurement and stakeholders
• Support review of contract variations, extensions, novations, assignments, termination issues and contract management matters.
• Maintain procurement records and documentation as required.

Panel Law Firm Tender Administration

• Coordinate the end-to-end administration of panel law firm tender exercises.
• Maintain procurement timelines, workplans and action trackers.
• Prepare, collate and maintain procurement documentation.
• Coordinate tender briefings, clarification responses and addenda
• Arrange and coordinate evaluation meetings and related logistics.
• Consolidate evaluation comments and supporting documentation.
• Prepare draft evaluation reports, approval papers and related submissions.
• Maintain complete, accurate and auditable procurement records.
• Support contract award, appointment and onboarding activities.

Matter Management

• Maintain legal matter trackers and status reports.
• Monitor deadlines, milestones and follow-up actions.
• Maintain records of approved positions, contractual departures and pending actions.
• Support monthly and ad hoc reporting requirements.

Document Management

• Maintain legal templates, precedents and knowledge resources.
• Manage document organisation, filing and version control.
• Maintain contract repositories and related records.
• Support contract execution and document management processes.

Meeting and Stakeholder Coordination

• Coordinate meetings with internal and external stakeholders.
• Prepare meeting materials and supporting documentation where required.
• Track and follow up on agreed action items.
• Facilitate communication between Legal, Procurement, Finance and business units.

Reporting Submission

• Progress updates on assigned matters.
• Procurement and tender status updates.
• Matter tracker reports.
• Outstanding action lists.
• Service reports, when instructed.

Requirements:

• Possess a recognised law degree from a Commonwealth jurisdiction.
• Possess at least 1 year of post qualification experience involving data protection, data-sharing arrangements, intellectual property or technology-related contracting.
• Demonstrated relevant working experience in commercial agreement management, contract administration, procurement support, project coordination or related legal operational support functions preferred.
• Relevant experience in the public sector environment including ministries, organs of state or statutory boards, will be advantageous.
• In general, be capable of serving as the primary day-to-day point of contact for the Legal function, ensuring continuity of legal operations, contract management, procurement support, matter administration and stakeholder engagement where required, (which includes periods of the Deputy Director, Legal's absence). The candidate shall be able to manage ongoing matters, triage incoming requests, coordinate stakeholders, maintain appropriate records and audit trails, and elevate material, novel or high‑risk matters appropriately.
• Demonstrate experience in reviewing, drafting and negotiating commercial agreements, including service agreements, Non-Disclosure Agreements, procurement-related contracts and other operational agreements.
• Demonstrate strong oral and written communication skills, stakeholder management capabilities and the ability to communicate effectively with both legal and non-legal stakeholders.
• Be able to manage multiple concurrent matters, prioritise competing deadlines, work independently with minimal supervision, and exercise sound judgement in identifying matters requiring escalation.
• Be able to coordinate end-to-end administrative activities for procurement exercises, including maintaining trackers, coordinating meetings, managing timelines, consolidating evaluation documentation and maintaining audit-ready records.
• Possess proficiency in Microsoft Office applications, including Microsoft Word (particularly Track Changes and document comparison), Excel, PowerPoint, Outlook and Microsoft Teams.
• Demonstrate strong organisational skills, attention to detail and the ability to maintain complete and accurate records, reports and documentation.

Additional:

• Contract Period: 1 Dec 2026 – 31 Mar 22028 with an option to extend for 2 years
• Working Hours: Monday to Thursday – 8.30am to 6pm and Friday – 8.30am to 5.30pm

EA Personnel Name: Jackie Ng
EA Personnel No: R22109024
EA License No: 95C5411