Senior Executive, Events Management (6 months Maternity Cover)

Kaplan Singapore; Singapore; Sur place; SGD 78 000 - 100 000; Plein temps

Résumé du poste

Kaplan Singapore is seeking a Senior Executive, Events Management (6 months maternity cover) to plan and run high-profile institutional events such as Open Houses, Graduation Ceremonies and Launch Events. You will coordinate internal teams, manage budgets, and ensure on-site leadership for flawless execution.

You will oversee content production, including promotional materials and multimedia assets, while maintaining brand consistency across all event materials and communications.

Qualifications

• Bachelor's degree in Events Management, Marketing, Communications, or a related field.
• Minimum 3–5 years of experience in event planning, content production, or project management.
• Proven track record of managing large-scale events.
• Experience with content production, including event materials and multimedia assets.
• Strong leadership and team management skills coordinating multi-stakeholder teams.
• Attention to detail with problem-solving under pressure.
• Excellent communication and interpersonal skills.
• Ability to work evenings and weekends during event periods.
• Familiarity with risk management and safety compliance protocols.
• Knowledge of budgeting and financial management for events.
• Basic design tools proficiency (e.g., Adobe Creative Suite, Canva) and video editing familiarity.
• Event management tools (e.g., Eventbrite) and project management software.
• English – spoken and written; Microsoft Office.

Responsabilités

• Plan and execute Open Houses, Graduation Ceremonies, Launch Events and other institutional events.
• Coordinate logistics: venue, AV, vendor contracts and briefs.
• Oversee on-site execution and lead cross-functional teams.
• Produce event-related content: promotional materials, programmes, video scripts, digital assets.
• Capture on-site content through photography and videography; coordinate post-event content.
• Ensure branding and messaging consistency across all materials.
• Engage with Recruitment, Admissions, Academic, Facilities and Student Services teams.
• Manage external vendors for catering, décor, AV services.
• Lead pre-event briefings and on-ground execution; conduct post-event reviews.
• Develop and manage event budgets; track expenses; identify cost-saving opportunities.
• Ensure safety compliance and risk management for events.
• Assist with ad hoc projects aligned with marketing and recruitment goals.

Connaissances

Event planning

Content production

Project management

Leadership

Stakeholder coordination

Budget management

Risk management

Communication

Formation

Bachelor's degree in Events Management, Marketing, Communications, or a related field

Outils

Adobe Creative Suite

Canva

Video editing

Eventbrite

Microsoft Office

Description du poste

THE ROLE: Senior Executive, Events Management (6 months Maternity Cover)

The Senior Executive, Events Management will take charge of planning and executing key institutional events, including Open Houses, Graduation Ceremonies and Launch Events. This role involves meticulous event planning, multi-stakeholder coordination, and on-site leadership to ensure seamless execution. The successful candidate will align cross-functional teams, manage budgets, and deliver high-quality experiences that reflect the institution's standards and objectives.

Event Planning and Management

• Develop and oversee detailed plans for Open Houses, Graduation Ceremonies, Launch Events, etc., ensuring timelines and objectives are met.

• Manage logistics, including venue selection, setup, audiovisual requirements, and vendor contracts.- Prepare comprehensive event briefs to guide all involved teams.

Content Production and Management

• Collaborate with internal stakeholders to conceptualise and produce event-related content, including promotional materials, event programmes, video scripts, and digital assets.

• Coordinate on-site content creation, such as event photography and videography, to capture key moments and ensure high-quality outputs.

• Oversee post-event content, including highlight reels, testimonials, and reports, to support ongoing marketing efforts and internal reviews.

• Ensure branding and messaging consistency across all event-related materials.

Stakeholder Coordination

• Work closely with internal teams such as Recruitment, Admissions, Academic, Facilities and Student Services teams to achieve event goals.

• Engage and manage external vendors for services such as catering, décor, and audiovisual support.

• Act as the primary point of contact for all event-related activities and communications.

Team Briefing and Leadership

• Conduct pre-event briefings to align stakeholders on roles, responsibilities, and expectations.

• Lead on-ground execution teams during events, ensuring smooth operations and addressing challenges in real time.

• Facilitate post-event reviews and debriefs to gather feedback and improve future events.

Budget and Resource Management

• Develop and manage event budgets, ensuring efficient allocation of resources.

• Track expenses and prepare financial reports post-event.

• Identify opportunities for cost optimisation while maintaining quality standards.

Quality Assurance and Feedback

• Ensure event branding, setup, and guest experience meet institutional standards.

• Collect and analyse feedback from attendees and stakeholders to continuously refine future events.

Risk Management and Compliance

• Identify potential risks and develop contingency plans to mitigate disruptions.

• Ensure all events comply with safety regulations, institutional policies, and contractual obligations.

Support any other tasks as assigned by Supervisor or Head of Department

• Assist in ad hoc projects that align with the institution’s broader marketing and recruitment objectives.

• Respond promptly to any last-minute content needs or adjustments, ensuring flexibility and responsiveness to meet evolving marketing goals.

Qualification

Essential

• Bachelor’s degree in Events Management, Marketing, Communications, or a related field

• Minimum 3-5 years of experience in event planning, content production, or project management

• Proven track record of managing large-scale events

• Experience with content production, including creating event materials and multimedia assets

• Strong leadership and team management skills, with experience coordinating multi-stakeholder teams

• Attention to detail with an aptitude for problem-solving and the ability to perform under pressure

• Excellent communication and interpersonal skills to manage diverse stakeholder relationships

• Exceptional organisational and time-management skills, with the ability to multitask and meet tight deadlines

• Highly motivated, resourceful and results-oriented team player

• Flexibility to work evenings and weekends during event periods as required

• Familiarity with risk management and safety compliance protocols

• Knowledge of budgeting and financial management for events

• Basic skills in design tools e.g. Adobe Creative Suite, Canva) along with familiarity with video editing software for producing engaging multimedia content

• Event management tools (e.g., Eventbrite) and project management software

• English – spoken and written due to work requirement

• Microsoft Office

Other Information

• WorkingHours:MondaytoFriday,9amto6pm.

• WorkArrangements: On-site

• Location:WilkieEdge