Senior Executive, Events Management (6 months Maternity Cover)

hyperscal solutions pte. ltd.; Singapore; On-site; SGD 40,000 - 54,000; Full time

Job summary

Kaplan Higher Education Academy Pte Ltd in Singapore is seeking a Senior Executive, Events Management for a 6-month maternity cover. You will lead planning and execution of major institutional events such as Open Houses, Graduation Ceremonies and Launch Events, coordinating cross-functional teams and managing budgets to deliver high-quality experiences that reflect Kaplan's standards.

The role involves content production, post-event reporting, and close collaboration with Recruitment,

Qualifications

• Bachelor's degree in Events Management, Marketing, or Communications.
• Minimum 3–5 years of relevant experience in event planning, content production or project management.

Responsibilities

• Plan and execute Open Houses, Graduation Ceremonies and Launch Events with cross-functional teams.
• Produce event-related content including promotional materials, programmes, scripts, and assets.
• Coordinate on-site content creation such as photography and videography.
• Lead on-ground execution teams and brief stakeholders pre-event.
• Develop and manage event budgets and track expenses.
• Ensure branding consistency across materials and post-event reports.
• Identify risks and ensure compliance with safety policies.
• Support ad hoc marketing and recruitment tasks as needed.

Skills

Event planning

Content production

Project management

Leadership

Stakeholder management

Budgeting

Risk management

Communications

MS Office

Education

Bachelor's degree

Tools

Eventbrite

Adobe Creative Suite

Canva

Video editing software

Job description

COMPANY DESCRIPTION

Kaplan Higher Education Academy (Kaplan) is part of Kaplan Inc., one of the world's most diverse education providers and the largest subsidiary of Graham Holdings Company (NYSE:GHC).

Kaplan has welcomed students from over 60 countries and regions. As a Lifelong Integrated Learning Partner, we offer close to 450 academic and professional certification programme options* for higher learning and skills development, providing opportunities for individuals to always stay relevant. To date, these opportunities have benefitted more than 114,000 graduates^.

We have a diverse team of individuals dedicated to our mission to help individuals achieve their educational and career goals, and build futures, one success story at a time. Our core values - Opportunity, Knowledge, Support, Integrity and Results - help guide the way we work.

At Kaplan, our employees are our most valuable assets, and everyone's contribution is integral to our success. We have been recognised by The Straits Times, for the second successive year, as being one of Singapore's Best Employers for 2023. This large-scale and comprehensive study assessed the attractiveness of organisations in Singapore based on an independent employee survey.

We strive to continue providing a professional, positive and stimulating work enviroment with plenty of room for initiatives, so that our employees can thrive with us. If you are seeking opportunities for growth, we welcome you to write to us!

*Based on full-time and part-time study modes across programmes offered at Kaplan.

^Total Diploma and Degree graduates from Kaplan from 2007 to 2025.

RESPONSIBILITIES

THE ROLE: Senior Executive, Events Management (6 months Maternity Cover)

The Senior Executive, Events Management will take charge of planning and executing key institutional events, including Open Houses, Graduation Ceremonies and Launch Events. This role involves meticulous event planning, multi-stakeholder coordination, and on-site leadership to ensure seamless execution. The successful candidate will align cross-functional teams, manage budgets, and deliver high-quality experiences that reflect the institution's standards and objectives.

Event Planning and Management

• Develop and oversee detailed plans for Open Houses, Graduation Ceremonies, Launch Events, etc., ensuring timelines and objectives are met.
• Manage logistics, including venue selection, setup, audiovisual requirements, and vendor contracts.- Prepare comprehensive event briefs to guide all involved teams.

Content Production and Management

• Collaborate with internal stakeholders to conceptualise and produce event-related content, including promotional materials, event programmes, video scripts, and digital assets.
• Coordinate on-site content creation, such as event photography and videography, to capture key moments and ensure high-quality outputs.
• Oversee post-event content, including highlight reels, testimonials, and reports, to support ongoing marketing efforts and internal reviews.
• Ensure branding and messaging consistency across all event-related materials.

Stakeholder Coordination

• Work closely with internal teams such as Recruitment, Admissions, Academic, Facilities and Student Services teams to achieve event goals.
• Engage and manage external vendors for services such as catering, dcor, and audiovisual support.
• Act as the primary point of contact for all event-related activities and communications.

Team Briefing and Leadership

• Conduct pre-event briefings to align stakeholders on roles, responsibilities, and expectations.
• Lead on-ground execution teams during events, ensuring smooth operations and addressing challenges in real time.
• Facilitate post-event reviews and debriefs to gather feedback and improve future events.

Budget and Resource Management

• Develop and manage event budgets, ensuring efficient allocation of resources.
• Track expenses and prepare financial reports post-event.
• Identify opportunities for cost optimisation while maintaining quality standards.

Quality Assurance and Feedback

• Ensure event branding, setup, and guest experience meet institutional standards.
• Collect and analyse feedback from attendees and stakeholders to continuously refine future events.

Risk Management and Compliance

• Identify potential risks and develop contingency plans to mitigate disruptions.
• Ensure all events comply with safety regulations, institutional policies, and contractual obligations.

Support any other tasks as assigned by Supervisor or Head of Department

• Assist in ad hoc projects that align with the institution's broader marketing and recruitment objectives.
• Respond promptly to any last-minute content needs or adjustments, ensuring flexibility and responsiveness to meet evolving marketing goals.

QUALIFICATIONS

Essential

• Bachelor's degree in Events Management, Marketing, Communications, or a related field
• Minimum 3-5 years of experience in event planning, content production, or project management
• Proven track record of managing large-scale events
• Experience with content production, including creating event materials and multimedia assets
• Strong leadership and team management skills, with experience coordinating multi-stakeholder teams
• Attention to detail with an aptitude for problem-solving and the ability to perform under pressure
• Excellent communication and interpersonal skills to manage diverse stakeholder relationships
• Exceptional organisational and time-management skills, with the ability to multitask and meet tight deadlines
• Highly motivated, resourceful and results-oriented team player
• Flexibility to work evenings and weekends during event periods as required
• Familiarity with risk management and safety compliance protocols
• Knowledge of budgeting and financial management for events
• Basic skills in design tools e.g. Adobe Creative Suite, Canva) along with familiarity with video editing software for producing engaging multimedia content
• Event management tools (e.g., Eventbrite) and project management software
• English - spoken and written due to work requirement
• Microsoft Office

OTHER INFORMATION

• Working Hours: Monday to Friday, 9am to 6pm.
• Work Arrangements: On-site
• Location: Wilkie Edge

Please note that your application will be sent to and reviewed by the direct employer - Kaplan Higher Education Academy Pte Ltd