Senior Executive Assistant to Directors - Strategic Partner

Ng Teng Fong General Hospital; Singapore; On-site; SGD 36,000 - 48,000; Full time

Job summary

Ng Teng Fong General Hospital seeks a capable secretary to provide high-level administrative support to senior directors and division heads. The role covers calendar management, meeting coordination, and efficient filing systems across the Allied Health Division.

You will prepare materials, take minutes, manage rosters and attendance, handle correspondence and procurement, and assist with events, training, and project-related administrative duties as needed.

Qualifications

• Diploma is required.
• Good working knowledge of MS Office (Word, Excel, PowerPoint).
• Excellent written and spoken communication skills.
• Proactive, meticulous and able to take initiative.
• Able to work efficiently, independently and in teams.
• At least 2 years of relevant working experience.
• Experience in healthcare, service-related industries or human resources is preferred.

Responsibilities

• Provide secretarial and administrative support to senior leaders and division heads.
• Manage calendars, coordinate meetings and official engagements.
• Answer and screen calls for Directors and Departments.
• Set up and maintain filing systems for the division/department.
• Prepare materials and slides for meetings and record minutes.
• Coordinate and manage rosters, attendances and reporting data.
• Arrange meetings, book rooms and track attendance.
• Handle mail, purchases, petty cash claims and related administrative tasks.
• Liaise with vendors, obtain quotations and liaise with IT/password requests.
• Support event logistics, training, and division-level programmes.

Education

Diploma

Tools

MS Office

Job description

Ng Teng Fong General Hospital seeks a capable secretary to provide high-level administrative support to senior directors and division heads. The role covers calendar management, meeting coordination, and efficient filing systems across the Allied Health Division.

You will prepare materials, take minutes, manage rosters and attendance, handle correspondence and procurement, and assist with events, training, and project-related administrative duties as needed.