Senior Executive Assistant & Office Operations Lead

Frasers Property Limited; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Frasers Property Limited is seeking an experienced Executive Assistant to support a Senior Executive in Singapore. You will manage complex calendars, coordinate meetings, arrange travel, prepare reports and presentations, and handle confidential information with discretion.

The role requires 5–8 years of senior-level support, exceptional organizational skills, and the ability to liaise professionally across departments.

Qualifications

• 5–8 years of experience providing executive, secretarial, or administrative support to senior-level executives.
• Proven ability to manage multiple priorities, maintain confidentiality, and work in a fast-paced environment.
• Excellent organizational and time management skills with strong attention to detail.
• Strong verbal and written communication skills and professional interaction with stakeholders at all levels.
• Proficient in Microsoft Office Suite and other office productivity tools.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing reports and presentations.
• Ability to exercise sound judgment, discretion, and professionalism with sensitive information.
• Team-oriented with strong interpersonal skills and cross-department collaboration.
• Flexible and adaptable to changing priorities and business needs.

Responsibilities

• Provide comprehensive secretarial, clerical, and administrative support to the Executive, including complex calendar management, meeting coordination, travel arrangements, expense processing, and memo drafting.
• Manage and maintain familiarity with enterprise systems for invoicing and procurement
• Coordinate onboarding and offboarding logistics for new hires and departing employees
• Arrange business travel and ensure timely submission of related claims for approval
• Handle and safeguard confidential and sensitive documents
• Prepare professional PowerPoint presentations and visual materials for meetings and events
• Lead coordination efforts for townhalls, corporate events, and board meetings as required
• Monitor and maintain office supply inventory to ensure operational efficiency
• Serve as the first point of contact, managing incoming correspondence and phone inquiries with professionalism
• Plan and execute internal team events, such as conferences, team-building activities, and year-end celebrations
• Perform other ad hoc administrative tasks and projects as assigned by the manager

Skills

Executive support

Calendar management

Travel arrangements

Communication skills

Confidentiality

Organizational skills

Multitasking

Event coordination

Education

Diploma or Bachelor's Degree in Business Administration/Office Management/Communications

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Job description

Frasers Property Limited is seeking an experienced Executive Assistant to support a Senior Executive in Singapore. You will manage complex calendars, coordinate meetings, arrange travel, prepare reports and presentations, and handle confidential information with discretion.

The role requires 5–8 years of senior-level support, exceptional organizational skills, and the ability to liaise professionally across departments.