Office Manager

Frasers Property Limited; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Frasers Property Limited is seeking an experienced Executive Assistant to support a Senior Executive in Singapore. You will manage complex calendars, coordinate meetings, arrange travel, prepare reports and presentations, and handle confidential information with discretion.

The role requires 5–8 years of senior-level support, exceptional organizational skills, and the ability to liaise professionally across departments.

Qualifications

• 5–8 years of experience providing executive, secretarial, or administrative support to senior-level executives.
• Proven ability to manage multiple priorities, maintain confidentiality, and work in a fast-paced environment.
• Excellent organizational and time management skills with strong attention to detail.
• Strong verbal and written communication skills and professional interaction with stakeholders at all levels.
• Proficient in Microsoft Office Suite and other office productivity tools.
• Experience managing complex calendars, scheduling meetings, coordinating travel, and preparing reports and presentations.
• Ability to exercise sound judgment, discretion, and professionalism with sensitive information.
• Team-oriented with strong interpersonal skills and cross-department collaboration.
• Flexible and adaptable to changing priorities and business needs.

Responsibilities

• Provide comprehensive secretarial, clerical, and administrative support to the Executive, including complex calendar management, meeting coordination, travel arrangements, expense processing, and memo drafting.
• Manage and maintain familiarity with enterprise systems for invoicing and procurement
• Coordinate onboarding and offboarding logistics for new hires and departing employees
• Arrange business travel and ensure timely submission of related claims for approval
• Handle and safeguard confidential and sensitive documents
• Prepare professional PowerPoint presentations and visual materials for meetings and events
• Lead coordination efforts for townhalls, corporate events, and board meetings as required
• Monitor and maintain office supply inventory to ensure operational efficiency
• Serve as the first point of contact, managing incoming correspondence and phone inquiries with professionalism
• Plan and execute internal team events, such as conferences, team-building activities, and year-end celebrations
• Perform other ad hoc administrative tasks and projects as assigned by the manager

Skills

Executive support

Calendar management

Travel arrangements

Communication skills

Confidentiality

Organizational skills

Multitasking

Event coordination

Education

Diploma or Bachelor's Degree in Business Administration/Office Management/Communications

Tools

Microsoft Office Suite

Outlook

Excel

PowerPoint

Teams

Job description

ABOUT FRASERS PROPERTY LIMITED

Frasers Property Limited ("Frasers Property" and together with its subsidiaries, the "Frasers Property Group" or the "Group"), is a multinational investor-developer-manager of real estate products and services. The Group is listed on the Main Board of the Singapore Exchange Securities Trading Limited ("SGX-ST") and headquartered in Singapore.

Frasers Property's multinational businesses operate across five asset classes, namely, commercial & business parks, hospitality, industrial & logistics, residential and retail. The Group has businesses in Southeast Asia, Australia, the EU, the UK and China, and its well-established hospitality business owns and/or operates serviced apartments and hotels in over 20 countries across Asia, Australia, Europe, the Middle East and Africa.

Frasers Property is also the sponsor of two real estate investment trusts ("REITs") and one stapled trust listed on the SGX-ST. Frasers Centrepoint Trust and Frasers Logistics & Commercial Trust are focused on retail, and industrial & commercial properties, respectively. Frasers Hospitality Trust (comprising Frasers Hospitality Real Estate Investment Trust and Frasers Hospitality Business Trust) is a stapled trust focused on hospitality properties. In addition, the Group has two REITs listed on the Stock Exchange of Thailand. Frasers Property (Thailand) Public Company Limited is the sponsor of Frasers Property Thailand Industrial Freehold & Leasehold REIT, which is focused on industrial & logistics properties in Thailand, and Golden Ventures Leasehold Real Estate Investment Trust, which is focused on commercial properties.

The Group is committed to inspiring experiences and creating places for good for its stakeholders. By acting progressively, producing and consuming responsibly, and focusing on its people, Frasers Property aspires to raise sustainability ideals across its value chain, and build a more resilient business. It is committed to be a net-zero carbon corporation by 2050. Building on its heritage as well as leveraging its knowledge and capabilities, the Group aims to create lasting shared value for its people, the businesses and communities it serves. Frasers Property believes in the diversity of its people and are invested in promoting a progressive, collaborative and respectful culture.

As a key support to our Senior Executive, you will provide personalized secretarial and administrative assistance in an organized and efficient manner. Working closely on a one-to-one basis, you will handle a range of executive assistant tasks that support the executive’s day-to-day responsibilities and communication needs. Your role will be essential in streamlining office workflow and ensuring smooth administrative operations. Additionally, you will collaborate with colleagues and executives to help plan, coordinate, and distribute essential information in a fast-paced environment.

Job Description

• Provide comprehensive secretarial, clerical, and administrative support to the Executive, including complex calendar management, meeting coordination, travel arrangements, expense processing, and memo drafting
• Manage and maintain familiarity with enterprise systems for invoicing and procurement
• Coordinate onboarding and offboarding logistics for new hires and departing employees
• Arrange business travel and ensure timely submission of related claims for approval
• Handle and safeguard confidential and sensitive documents
• Prepare professional PowerPoint presentations and visual materials for meetings and events
• Lead coordination efforts for townhalls, corporate events, and board meetings as required
• Monitor and maintain office supply inventory to ensure operational efficiency
• Serve as the first point of contact, managing incoming correspondence and phone inquiries with professionalism
• Plan and execute internal team events, such as conferences, team-building activities, and year-end celebrations
• Perform other ad hoc administrative tasks and projects as assigned by the manager

Key Qualification

• Diploma or Bachelor's Degree in Business Administration, Office Management, Communications, or a related field.
• Minimum 5-8 years of experience providing executive, secretarial, or administrative support to senior-level executives.
• Proven ability to manage multiple priorities, maintain confidentiality, and work effectively in a fast-paced environment.
• Excellent organizational and time management skills with strong attention to detail.
• Strong verbal and written communication skills, with the ability to interact professionally with stakeholders at all levels.
• Proficient in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint, Teams) and other office productivity tools.
• Experience managing complex calendars, scheduling meetings, coordinating travel arrangements, and preparing reports and presentations.
• Ability to exercise sound judgment, discretion, and professionalism when handling sensitive information.
• Strong problem-solving skills and the ability to work independently with minimal supervision.
• Demonstrated ability to coordinate events, meetings, and administrative projects effectively.
• Team-oriented mindset with excellent interpersonal skills and the ability to collaborate across departments.
• Flexible, resourceful, and adaptable to changing priorities and business needs.

Diversity brings us closer to the communities we serve.

Guided by our Purpose, we are creating, inspiring, and nurturing an inclusive culture that unlocks the power of diverse teams to drive Frasers Property forward. Our values drive everything we do, which are core to creating safe places where everyone belongs, is mutually respected and feels empowered to be authentic at work. Working collaboratively makes us progressively stronger and better as an organisation, which helps our people to thrive each day.