Executive Assistant & Office Operations Lead

LVMH Group; Singapore; On-site; SGD 72,000 - 108,000; Full time

Job summary

Sephora SEA in Singapore is seeking an experienced Office Manager & Executive Assistant to support senior leadership at the regional headquarters. You will oversee day-to-day operations, coordinate calendars and travel, prepare documents, and ensure professional conduct and confidentiality.

The role demands 5+ years in an EA/office-management capacity within a multinational setting, excellent English communication, and the ability to handle multiple priorities in a fast-paced environment.

Qualifications

• 5+ years' experience as an Executive Assistant supporting senior leadership.
• Experience in Office Management within a multinational setting.
• Outstanding organizational and time management skills.
• Strong English communication; other regional languages are a benefit.
• Solid discretion handling confidential information.

Responsibilities

• Oversee Singapore Regional Headquarters operations and maintain an efficient work environment.
• Manage calendars, scheduling, and travel arrangements for senior executives.
• Prepare correspondence, reports, and presentations with professional standards.
• Coordinate onboarding/offboarding and liaise with internal and external stakeholders.
• Ensure compliance with office policies and health & safety regulations.

Skills

Executive Assistant

Office Management

C-suite support

Calendar management

Travel arrangements

MS Office

Discretion

Written & verbal communication

Multinational experience

Education

Diploma or degree in Business Administration

Tools

Microsoft Office Suite

Virtual meeting platforms

Job description

Sephora SEA in Singapore is seeking an experienced Office Manager & Executive Assistant to support senior leadership at the regional headquarters. You will oversee day-to-day operations, coordinate calendars and travel, prepare documents, and ensure professional conduct and confidentiality.

The role demands 5+ years in an EA/office-management capacity within a multinational setting, excellent English communication, and the ability to handle multiple priorities in a fast-paced environment.