Executive Assistant & CEO Office Operations Lead

Frasers Property Limited; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Frasers Property Limited is seeking an Office Manager for the CEO's Office to provide personal secretarial and administrative support in a fast-paced environment. You will manage calendars, coordinate meetings, arrange travel, and process expenses to ensure seamless day-to-day operations for the CEO.

You will consolidate board materials, prepare presentations, handle confidential documents, and support budgeting and events, contributing to effective executive communication and organizational

Responsibilities

• Provide comprehensive secretarial, clerical, and administrative support to the Executive, including complex calendar management, meeting coordination, travel arrangements, expense processing, and memo drafting
• Manage and maintain familiarity with enterprise systems for invoicing and procurement
• Consolidate presentation materials, board papers, reports, and updates from multiple stakeholders in a timely manner
• Coordinate onboarding and offboarding logistics for new hires and departing employees
• Record and prepare meeting minutes as needed
• Arrange business travel and ensure timely submission of related claims for approval
• Handle and safeguard confidential and sensitive documents
• Prepare professional PowerPoint presentations and visual materials for meetings and events
• Support the annual budget planning process and compile the final draft for Finance submission
• Lead coordination efforts for townhalls, corporate events, and board meetings as required
• Monitor and maintain office supply inventory to ensure operational efficiency
• Compile and deliver weekly, monthly, and annual reports and performance summaries
• Serve as the first point of contact, managing incoming correspondence and phone inquiries with professionalism
• Plan and execute internal team events, such as conferences, team-building activities, and year-end celebrations
• Perform other ad hoc administrative tasks and projects as assigned by the manager

Job description

Frasers Property Limited is seeking an Office Manager for the CEO's Office to provide personal secretarial and administrative support in a fast-paced environment. You will manage calendars, coordinate meetings, arrange travel, and process expenses to ensure seamless day-to-day operations for the CEO.

You will consolidate board materials, prepare presentations, handle confidential documents, and support budgeting and events, contributing to effective executive communication and organizational