Senior Executive/Assistant Manager, Facilities Management

Rainbow Center; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Rainbow Center in Singapore is seeking a Senior/Executive (Facilities Management) to oversee daily operations, maintenance and upkeep of the estate, ensuring safety, accessibility and reliability of facilities.

You will perform regular M&E inspections, coordinate with security, cafeteria and transport vendors, stay compliant with authorities, and manage on-call response to emergencies, aiming for minimal disruption.

Qualifications

• Relevant experience in facilities management and operation of buildings.
• Ability to coordinate with multiple vendors and service providers.
• Understanding of safety regulations and incident management.

Responsibilities

• Oversee daily operations, maintenance, and upkeep of RC estate and facilities.
• Conduct regular M&E inspections and ensure compliance with authorities.
• Coordinate with security, cafeteria, and transport vendors to meet service levels.
• on-call and emergency response to facility issues during off-hours.

Skills

Facilities management

Vendor liaison

On-site operations

Education

Diploma in Facility Management/Building Services/M&E

Job description

The Facilities Management team is responsible for ensuring that our buildings and facilities support the empowerment and inclusion of our users. To this end, the team ensures that our building and facilities are accessible, safe and in working order, while also ensuring that the needs of our occupants are met.

The Senior/Executive (Facilities Management) will be responsible for ensuring smooth daily operations, maintenance and upkeep of the RC's estate and facilities, through regular building and M&E inspections, compliance to authorities' requirements and management of service subcontractors to effectively achieve the highest standard. The postholder will also ensure that all facilities maintenance issues and emergencies are attended to promptly and rectified with minimal inconvenience and disruption. The postholder will work closely with vendors/contractors such as security force, cafeteria and transport services.

Critical Work Functions

Implementation of safety policies and initiatives to ensure a conducive and Safe Environment for Users

• Develop and implement preventive/corrective maintenance programs for M&E installations
• Develop and implement fire emergency plan, fire safety audit, maintenance plan for security surveillance systems and carpark facilities to achieve highest standard of safety and security
• Requisite safety and security equipment and parts
• Follow up and investigate incidents or complaints relating to fire safety and security in RC campuses and properties

Liaison with subcontractors and vendors

• Follow through the tender, evaluation and recommendation of service or term contracts, as well as its administration and management to ensure works are carried out in accordance to planned schedules, budget and approved specifications.
• Conduct general inspection to identify services for rectification and oversee sub-contractors' performance in accordance with contractual work scope and timeline of completion
• Regularly coordinate and escort the external vendors to carry out regular maintenance and fixing services accordingly to schedule or as needed
• Plan the transportation deployment of the school vehicles; and ensure maintenance and upkeep of the school vehicles.

Education and Staff Enablement

• Remain up to date and compliant with all relevant legislation, organizational procedures and policies
• Cultivate a high performance team culture through promotion of learning and development and regular feedback on performance

Job Holder Requirements

• Diploma in Facility Management/Building Services/M&E
• Entry level to at least 2 years of relevant experience
• This position requires work to be performed on-site.
• Postholder must expect to be on-call and available in emergency situations to respond to facility issues during off-hours (e.g. fire alarm, power outage, security alarm, etc.).
• Only Singaporeans and Permanent Residents

Service is at the heart of RC's purpose and we seek to serve our clients with respect, dedication and compassion, understanding that we are entrusted by society to serve with excellence and the highest ethical standards. Join us if you share our passion and values.