Senior Executive/ Assistant Manager

SPO Singapore Polytechnic; Singapore; On-site; SGD 60,000 - 80,000; Full time

Job summary

SPO Singapore Polytechnic is seeking a Senior Executive / Assistant Manager, Student Development to support club management, systems administration, facilities management and student club finance administration.

The role collaborates with students, staff, vendors and stakeholders to ensure smooth operations and service delivery while contributing to departmental projects and continuous improvement initiatives.

Qualifications

• Recognised degree or equivalent professional qualification.
• At least 2 years of relevant working experience in administration, operations or a related area, with experience in handling stakeholders and operational matters.
• Experience in facilities management, procurement, vendor management and/or systems administration would be advantageous.
• Strong communication and stakeholder management skills, with good analytical and problem-solving abilities.
• Comfortable working with systems, data and operational processes.
• Resourceful, able to work independently, take ownership of issues and manage multiple priorities effectively.
• Passionate about student development and working with youths.

Responsibilities

• Club Management & Student Development: Manage assigned CCA clubs and guide student leaders on club administration, programmes, leadership development and succession planning. Review club matters, identify issues and work with relevant stakeholders to resolve them.
• Facilities Management: Manage sports facilities bookings, utilisation, maintenance coordination and operational readiness. Manage outsourced administrative and facilities support services, including procurement, vendor coordination and related documentation.
• Student Systems Administration: Administer student development systems, including user access, enquiries, reporting and operational matters. Coordinate system enhancements, testing and continuous improvement initiatives.
• Student Club Finance Administration: Administer claims, reimbursements and advances for student clubs, ensuring compliance with financial policies and approved budgets. Resolve financial issues with Finance and relevant stakeholders, and identify ways to streamline finance administration processes.

Skills

Communication

Stakeholder management

Education

Recognised degree or equivalent professional qualification

Job description

What the role is

Plaque of Commendation (Gold) – NTUC May Day Awards 2026 Most Positive Workplace Collaboration Award – Singapore International Chamber of Commerce (SICC) Awards 2025 The Straits Times Singapore’s Best Employers for 2024, 2025 & 2026 The Senior Executive / Assistant Manager, Student Development supports the department in student club management, systems administration, facilities management and student club finance administration. The role works closely with students, staff, vendors and stakeholders to ensure smooth operations and service delivery, while supporting departmental projects, events and continuous improvement initiatives.

What you will be working on

1. Club Management & Student Development Manage assigned CCA clubs and guide student leaders on club administration, programmes, leadership development and succession planning. Review club matters, identify issues and work with relevant stakeholders to resolve them.
2. Facilities Management Manage sports facilities bookings, utilisation, maintenance coordination and operational readiness. Manage outsourced administrative and facilities support services, including procurement, vendor coordination and related documentation.
3. Student Systems Administration Administer student development systems, including user access, enquiries, reporting and operational matters. Coordinate system enhancements, testing and continuous improvement initiatives.
4. Student Club Finance Administration Administer claims, reimbursements and advances for student clubs, ensuring compliance with financial policies and approved budgets. Resolve financial issues with Finance and relevant stakeholders, and identify ways to streamline finance administration processes.

What we are looking for

• Recognised degree or equivalent professional qualification.
• At least 2 years of relevant working experience in administration, operations or a related area, with experience in handling stakeholders and operational matters.
• Experience in facilities management, procurement, vendor management and/or systems administration would be advantageous.
• Strong communication and stakeholder management skills, with good analytical and problem-solving abilities.
• Comfortable working with systems, data and operational processes.
• Resourceful, able to work independently, take ownership of issues and manage multiple priorities effectively.
• Passionate about student development and working with youths.

http://jobs.careers.gov.sg

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.