Senior Executive/ Assistant Manager - Dept of Student Development

Singapore Polytechnic International; Singapore; On-site; SGD 48,000 - 72,000; Full time

Job summary

Singapore Polytechnic invites a Senior Executive / Assistant Manager to join the Student Development team, overseeing club management, systems administration, facilities management and club finance. You will collaborate with students, staff, vendors and stakeholders to ensure smooth operations and successful departmental projects.

Responsibilities cover managing clubs, facilities utilisation, system administration and financial administration for student clubs, while driving process improvements

Qualifications

• Recognised degree or equivalent professional qualification.
• At least 2 years of relevant working experience in administration, operations or a related area, with experience in handling stakeholders and operational matters.
• Experience in facilities management, procurement, vendor management and/or systems administration would be advantageous.
• Strong communication and stakeholder management skills, with good analytical and problem-solving abilities.
• Comfortable working with systems, data and operational processes.
• Resourceful, able to work independently, take ownership of issues and manage multiple priorities effectively.
• Passionate about student development and working with youths.

Responsibilities

• Manage assigned CCA clubs and guide student leaders on club administration, programmes, leadership development and succession planning.
• Review club matters, identify issues and work with relevant stakeholders to resolve them.
• Manage sports facilities bookings, utilisation, maintenance coordination and operational readiness.
• Manage outsourced administrative and facilities support services, including procurement, vendor coordination and related documentation.
• Administer student development systems, including user access, enquiries, reporting and operational matters.
• Coordinate system enhancements, testing and continuous improvement initiatives.
• Administer claims, reimbursements and advances for student clubs, ensuring compliance with financial policies and approved budgets.
• Resolve financial issues with Finance and relevant stakeholders, and identify ways to streamline finance administration processes.

Skills

Communication skills

Stakeholder management

Systems administration

Facilities management

Procurement

Vendor management

Analytical skills

Education

Recognised degree or equivalent

Tools

Student information systems

Job description

What the role is:

Plaque of Commendation (Gold) – NTUC May Day Awards 2026

Most Positive Workplace Collaboration Award – Singapore International Chamber of Commerce (SICC) Awards 2025

The Straits Times Singapore’s Best Employers for 2024, 2025 & 2026

The Senior Executive / Assistant Manager, Student Development supports the department in student club management, systems administration, facilities management and student club finance administration.

The role works closely with students, staff, vendors and stakeholders to ensure smooth operations and service delivery, while supporting departmental projects, events and continuous improvement initiatives.

What you will be working on:

1. Club Management & Student Development

• Manage assigned CCA clubs and guide student leaders on club administration, programmes, leadership development and succession planning.


• Review club matters, identify issues and work with relevant stakeholders to resolve them.

2. Facilities Management

• Manage sports facilities bookings, utilisation, maintenance coordination and operational readiness.


• Manage outsourced administrative and facilities support services, including procurement, vendor coordination and related documentation.

3. Student Systems Administration

• Administer student development systems, including user access, enquiries, reporting and operational matters.


• Coordinate system enhancements, testing and continuous improvement initiatives.

4. Student Club Finance Administration

• Administer claims, reimbursements and advances for student clubs, ensuring compliance with financial policies and approved budgets.


• Resolve financial issues with Finance and relevant stakeholders, and identify ways to streamline finance administration processes.

What we are looking for:

• Recognised degree or equivalent professional qualification.


• At least 2 years of relevant working experience in administration, operations or a related area, with experience in handling stakeholders and operational matters.


• Experience in facilities management, procurement, vendor management and/or systems administration would be advantageous.


• Strong communication and stakeholder management skills, with good analytical and problem-solving abilities.


• Comfortable working with systems, data and operational processes.


• Resourceful, able to work independently, take ownership of issues and manage multiple priorities effectively.


• Passionate about student development and working with youths.

About Singapore Polytechnic

As Singapore’s first polytechnic, Singapore Polytechnic (SP) prides ourselves in providing the best learning experience for our students in pre-employment and continuing adult education. The mission of SP is to prepare our learners to be life ready, work ready and world ready. Our vision is to be a caring community of inspired learners committed to serving with mastery.