Senior Executive / Assistant Manager

Temasek Polytechnic (TP); Singapore; Sur place; SGD 52 000 - 70 000; Plein temps

Résumé du poste

Temasek Polytechnic (TP) in Singapore seeks a Senior Executive / Assistant Manager to support academic operations. You will manage academic systems, coordinate timetabling, and perform secretariat duties, asset management, and committee support.

You will drive efficiency through automation or AI tools and present basic data using tables, charts, graphs, and simple dashboards in Excel or similar tools. Strong communication and multitasking are essential.

Qualifications

• 3+ years of working experience preferred.
• Proficient in Microsoft Office, particularly Excel; knowledge of Power Automate or RPA software is a plus.
• Positive attitude with good problem solving and analytical skills.
• Able to prioritise and meet tight deadlines.
• Takes initiative to address challenges at work.
• Resourceful, results-oriented and able to multi-task.
• Good communication and interpersonal skills.
• Service and team oriented.

Responsabilités

• Manage academic systems and provide support to academic operations including documentation, processes and events.
• Coordinate timetable planning, scheduling and implementation.
• Perform secretariat duties such as compiling agendas and drafting minutes.
• Oversee asset management and coordinate asset verification and condemnation activities.
• Contribute to school and poly-level committee work and support events.
• Identify process improvements using automation or AI tools.
• Organize and analyze data and present findings using tables, charts, graphs and simple dashboards, preferably in Excel.
• Perform other duties as assigned.

Connaissances

Experience

Microsoft Office

Problem Solving

Analytical Skills

Communication Skills

Interpersonal Skills

Team Oriented

Service Orientation

Initiative

Multi-tasking

Deadline Management

Outils

Excel

Power Automate

RPA Software

Description du poste

[What the role is]

Senior Executive / Assistant Manager

[What you will be working on]

• Manage academic systems and provide support to academic operations including documentation, managing processes, events, etc.
• Manage school timetabling processes, including timetable planning, coordination and implementation
• Perform secretariat role such as collating agenda, minutes writing
• Manage assets (both trackable and non-trackable) and coordinate asset verification and condemnation exercise
• Undertake school and poly level committee work, support school events as needed
• Review work processes to improve efficiency using automation or AI tools
• Organise and analyse basic data and present findings using clear tables, charts, graphs and simple dashboards, preferably using Microsoft Excel or similar tools.
• Perform other duties as assigned when required

[What we are looking for]

• Minimum 3 years of working experience preferred. Relevant experience in administration would be preferred.
• Proficient in Microsoft Office, particularly in Excel and knowledge in Power Automate or RPA software is an added advantage
• Possess a positive attitude, good problem solving and analytical skills
• Able to prioritise and meet tight deadlines
• Takes initiative to address challenges and issues at work
• Resourceful, results-oriented, and able to multi-task
• Good communication and interpersonal skills
• Service and team oriented