Senior Executive Assistant, Human Resources HZTS

Recruit Express Pte Ltd; Singapore; On-site; SGD 28,000 - 42,000; Full time

Job summary

Recruit Express Pte Ltd in Singapore is seeking an HR Admin professional to provide administrative and operational support for Learning & Development, Claims, and Benefits Administration. You will coordinate training programmes, manage payments, maintain training databases, and assist with audits and reporting.

The role also covers leave and insurance administration, handling staff enquiries, and maintaining accurate records in HR systems and SharePoint.

Qualifications

• Diploma in HR, Business or equivalent.
• At least 1 year of relevant experience.

Responsibilities

• Coordinate training programmes, including course registration, attendance tracking, participant communications, and learning records administration.
• Support training-related payment processes, including invoice processing, staff reimbursements, sponsorship payments, and related documentation.
• Support sponsorship and scholarship administration and maintain related records and documentation.
• Maintain training databases and records
• Prepare reports and supporting documentation for audits and management reporting.
• Support administration of staff medical benefit claims
• Follow up with staff and stakeholders on claim submissions and supporting documents.
• Timely maintain claims records, trackers, and documentation
• Assist in claim-related enquiries, reporting, and audit activities.
• Support leave administration processes, including document verification, record maintenance, and query management.
• Support insurance administration activities and maintain related records and documentation.
• Assist with staff enquiries and follow-up of outstanding documents.
• Prepare reports and supporting documentation for audits and operational requirements.
• Maintain accurate records and filing in SharePoint, HR systems, and other relevant platforms.
• Perform data entry and ensure accuracy of records and reports.
• Assist in preparing reports, presentations, and process documentation.
• Support team projects and other administrative duties as assigned.

Education

Diploma in HR, Business or equivalent

Job description

Summary

This role provides administrative and operational support for Learning & Development (L&D), Claims, and Benefits Administration to ensure the timely and accurate delivery of HR services

Responsibilities

Learning & Development Administration

• Coordinate training programmes, including course registration, attendance tracking, participant communications, and learning records administration.
• Support training-related payment processes, including invoice processing, staff reimbursements, sponsorship payments, and related documentation.
• Support sponsorship and scholarship administration and maintain related records and documentation.
• Maintain training databases and records
• Prepare reports and supporting documentation for audits and management reporting.

Claims Administration

• Support administration of staff medical benefit claims
• Follow up with staff and stakeholders on claim submissions and supporting documents.
• Timely maintain claims records, trackers, and documentation
• Assist in claim-related enquiries, reporting, and audit activities.

Benefits Administration

• Support leave administration processes, including document verification, record maintenance, and query management.
• Support insurance administration activities and maintain related records and documentation.
• Assist with staff enquiries and follow-up of outstanding documents.
• Prepare reports and supporting documentation for audits and operational requirements.

General Administrative Support

• Maintain accurate records and filing in SharePoint, HR systems, and other relevant platforms.
• Perform data entry and ensure accuracy of records and reports.
• Assist in preparing reports, presentations, and process documentation.
• Support team projects and other administrative duties as assigned.

Requirements

• Diploma in HR, Business or equivalent.
• At least 1 year of relevant experience