[1 YEAR AGENCY CONTRACT] Senior Executive Assistant, Human Resources #HZTS

Recruit Express Pte Ltd; Singapore; On-site; SGD 36,000 - 47,000; Full time

Job summary

Recruit Express Pte Ltd is seeking an organized administrator to support Learning & Development, Claims and Benefits Administration in delivering HR services. You will handle training registrations, payments, leave and insurance administration, and maintain accurate records.

You will contribute to audits and reporting, manage data entry in HR systems and SharePoint, and assist with general project tasks as required. 1 year of HR admin experience preferred.

Qualifications

• Diploma in HR, Business or equivalent.

Responsibilities

• Coordinate training programmes, including course registration, attendance tracking, participant communications, and learning records administration.
• Support training-related payment processes, including invoice processing, staff reimbursements, sponsorship payments, and related documentation.
• Support sponsorship and scholarship administration and maintain related records and documentation.
• Maintain training databases and records.
• Prepare reports and supporting documentation for audits and management reporting.
• Support administration of staff medical benefit claims and follow up on submissions and documents.
• Maintain claims records, trackers, and documentation.
• Assist with staff enquiries and follow-up of outstanding documents.
• Prepare reports and supporting documentation for audits and operational requirements.
• Maintain accurate records and filing in SharePoint, HR systems, and other platforms.
• Perform data entry and ensure accuracy of records and reports.
• Assist in preparing reports, presentations, and process documentation.
• Support team projects and other administrative duties as assigned.

Skills

Administrative support

Data entry

Record keeping

Education

Diploma in HR, Business or equivalent

Tools

SharePoint

HR systems

Job description

Summary

This role provides administrative and operational support for Learning & Development (L&D), Claims, and Benefits Administration to ensure the timely and accurate delivery of HR services

Responsibilities

Learning & Development Administration

• Coordinate training programmes, including course registration, attendance tracking, participant communications, and learning records administration.
• Support training-related payment processes, including invoice processing, staff reimbursements, sponsorship payments, and related documentation.
• Support sponsorship and scholarship administration and maintain related records and documentation.
• Maintain training databases and records
• Prepare reports and supporting documentation for audits and management reporting.

Claims Administration

• Support administration of staff medical benefit claims
• Follow up with staff and stakeholders on claim submissions and supporting documents.
• Timely maintain claims records, trackers, and documentation
• Assist in claim-related enquiries, reporting, and audit activities.

Benefits Administration

• Support leave administration processes, including document verification, record maintenance, and query management.
• Support insurance administration activities and maintain related records and documentation.
• Assist with staff enquiries and follow-up of outstanding documents.
• Prepare reports and supporting documentation for audits and operational requirements.

General Administrative Support

• Maintain accurate records and filing in SharePoint, HR systems, and other relevant platforms.
• Perform data entry and ensure accuracy of records and reports.
• Assist in preparing reports, presentations, and process documentation.
• Support team projects and other administrative duties as assigned.

Requirements

• Diploma in HR, Business or equivalent.
• At least 1 year of relevant experience