Senior Executive Assistant & Admin Lead

National University of Singapore; Singapore; On-site; SGD 42,000 - 60,000; Full time

Job summary

The National University of Singapore is seeking an Executive/Senior Executive to provide executive secretarial support at the Saw Swee Hock School of Public Health on the Kent Ridge Campus. The role focuses on calendar management, meeting coordination, travel arrangements, and handling correspondence, while supporting ADVANCE-ID network operations and communications.

You will also process claims, travel reimbursements, invoices, and assist with social media updates, newsletters, and presentation

Qualifications

• Diploma or degree in Business Administration, Communications or a related discipline.
• Relevant experience in administrative support, PA duties or office management.
• Good organisational, coordination and time-management skills.
• Strong written and verbal communication skills.
• Proficiency in Microsoft Office applications.
• Experience in social media management, publicity or content creation would be an advantage.
• Meticulous, proactive, resourceful and able to manage multiple tasks independently.
• Strong interpersonal skills and ability to work with diverse stakeholders.
• Prior experience in a life science or clinical research office and/or as a personal assistant will be an added advantage.

Responsibilities

• Provide personal assistant (PA) support to senior management, including calendar management, meeting coordination, travel arrangements and correspondence.
• Provide administrative support for ADVANCE-ID network operations, meetings, events and activities.
• Process claims, travel reimbursements, invoices and other administrative documentation.
• Support social media updates, publicity and dissemination of network activities, events and research achievements.
• Assist with website content updates, newsletters, reports and preparation of presentation materials.
• Liaise with internal departments, collaborators and external stakeholders to ensure smooth administrative operations.
• Undertake other administrative duties as assigned.

Skills

Organisation

Time management

Communication

MS Office

Social media

Publicity

Content creation

Interpersonal skills

Multitasking

Education

Diploma/degree in Business Admin or related

Tools

Microsoft Office

Job description

The National University of Singapore is seeking an Executive/Senior Executive to provide executive secretarial support at the Saw Swee Hock School of Public Health on the Kent Ridge Campus. The role focuses on calendar management, meeting coordination, travel arrangements, and handling correspondence, while supporting ADVANCE-ID network operations and communications.

You will also process claims, travel reimbursements, invoices, and assist with social media updates, newsletters, and presentation