Senior Administrative Assistant, Medical Department

National University Polyclinics; Singapore; On-site; SGD 33,000 - 45,000; Full time

Job summary

National University Polyclinics in Singapore is seeking a Senior/Executive Assistant or Senior/Associate Executive to provide main administrative support for the department, acting as the liaison between doctors and stakeholders. You will manage logistics, events, data entry, meeting coordination, and claims.

A Diploma and at least 2 years of clerical experience are required; entry-level graduates are encouraged.

Qualifications

• Diploma holder with clerical/administrative experience.
• Strong organizational and communication abilities.
• Experience liaising with doctors and stakeholders is preferred.

Responsibilities

• Provide administrative support to the department and liaise with doctors and stakeholders.
• Handle logistics: sourcing quotations, purchase requisitions, and room bookings.
• Assist in event management and registration for workshops, seminars and training.
• Maintain databases and perform data entry.
• Coordinate meetings: book venues, prepare agendas, and arrange catering.
• Prepare and submit claims and training records.
• Maintain inventory of office supplies.
• Liaise on medical reports, Mortality & Morbidity, and Peer Review matters; track submissions.
• Update on-call roster and contact lists.
• Approve claims and leave applications.
• Perform other duties as assigned.

Skills

Organizational skills

Communication skills

Education

Diploma

Job description

National University Polyclinics in Singapore is seeking a Senior/Executive Assistant or Senior/Associate Executive to provide main administrative support for the department, acting as the liaison between doctors and stakeholders. You will manage logistics, events, data entry, meeting coordination, and claims.

A Diploma and at least 2 years of clerical experience are required; entry-level graduates are encouraged.