Senior Executive - Administration [ITE Headquarters] – 2 Year Contract

Institute of Technical Education; Singapore; On-site; SGD 48,000 - 65,000; Full time

Job summary

Institute of Technical Education in Singapore seeks a Senior Executive in the Industry-Based Training Division to provide administrative and financial support, ensuring smooth operation of workplace learning programmes and training schemes. You will handle accounts payable/receivable, government grant administration, procurement support, budget tracking, and data reporting to help management make informed decisions.

Strong Excel skills and the ability to work independently are essential.

Qualifications

• At least 2 years of relevant work experience in administrative or finance‑related roles.
• Strong organisational skills, with the ability to multitask and work independently.
• Customer‑oriented mindset with responsiveness to stakeholder needs.
• Proficiency in Microsoft Office applications, especially Excel.
• Experience in data analysis, RPA and AI tools will be an advantage.

Responsibilities

• Administer and support the implementation of training schemes and programmes
• Manage accounts payable and receivable, including monitoring fees charged to training partners
• Administer government grants, including processing disbursements and supporting reporting requirements
• Support procurement processes and overall budget tracking and management
• Perform data analysis and generate reports to support operational and management needs

Skills

Administrative skills

Finance operations

Microsoft Excel

Data analysis

RPA and AI tools

Job description

What the role is:

As a Senior Executive in the Industry-Based Training Division, you will play a key role in building and sustaining strong industry partnerships to support workplace learning, training, and workforce development initiatives.

What you will be working on:

As a Senior Executive in the Industry-Based Training (IBT) Division, you will provide administrative and operational support to ensure the smooth implementation of workplace learning programmes and training schemes.

You will be responsible for the following areas:

• Administer and support the implementation of training schemes and programmes
• Manage accounts payable and receivable, including monitoring fees charged to training partners
• Administer government grants, including processing disbursements and supporting reporting requirements
• Support procurement processes and overall budget tracking and management
• Perform data analysis and generate reports to support operational and management needs

What we are looking for:

You should possess:

• At least 2 years of relevant work experience in administrative or finance‑related roles
• Strong organisational skills, with the ability to multitask and work independently
• Customer‑oriented mindset with responsiveness to stakeholder needs
• Proficiency in Microsoft Office applications, especially Excel
• Experience in data analysis, RPA and AI tools will be an advantage

About Institute of Technical Education

The Institute of Technical Education is a globally‑recognised world‑class institution for excellence in technical education. Here, you make an extraordinary difference because ours is a unique Hands‑on, Minds‑on, Hearts‑on College Education. Our awards include the prestigious Singapore Quality Award with Special Commendation and the inaugural Harvard‑IBM Innovations Award in Transforming Government, affirmations of transformational leadership and passionate staff who bring us closer to becoming a Global Leader for Innovations in Technical Education.