Senior Executive (2-year contract), YPHSL

Singapore Management University; Singapore; On-site; SGD 31,000 - 51,000; Full time

Job summary

Singapore Management University (YPHSL) is seeking a programme coordinator and event operations professional to support training programmes, including classroom setup, attendance, catering and post-event feedback. You will follow up with trainers and participants on administrative matters and assist with registrations and course materials.

Responsibilities also include finance-related tasks, programme documentation, and managing the general mailbox.

Qualifications

• Diploma holder with at least 2 years of work experience, preferably in the education sector.
• Good interpersonal and communication skills.
• Strong administrative, organisation and coordination skills.
• Proficient in Microsoft Office, webinar platforms, and event management systems.

Responsibilities

• Coordinate programmes and manage event operations for training programmes.
• Handle classroom setup, attendance, catering and post-event feedback.
• Follow up with trainers and participants on registration, payments and course materials.
• Support finance activities including billing, refunds, procurement, and vendor payments.
• Prepare programme documentation including P&L, attendance, evaluation reports and CPD submissions.
• Manage the general mailbox and day-to-day enquiries.
• Other duties as assigned.

Skills

Interpersonal skills

Communication skills

Administrative skills

Event coordination

Education

Diploma or degree

Tools

Microsoft Office

Webinar platforms

Event management systems

Job description

• This position is for Yong Pung How School of Law (YPHSL).


• Programme coordination and event operations for the academy's training programmes, including classroom set-up, attendance taking, catering and post-event feedback processes.


• Follow-up with trainers and participants on administrative and logistical matters (e.g., registration, payments, and course materials).


• Support finance-related activities, including billing, refunds, procurement, and timely honorarium and vendor payments.


• Prepare and maintain programme documentation, including programme P&L, attendance records, evaluation reports, certificates, and Continuing Professional Development (CPD) submissions.


• Manage the general mailbox and handle day-to-day correspondence and enquiries.


• Other duties as assigned.

Responsibilities

• This position is for Yong Pung How School of Law (YPHSL).


• Programme coordination and event operations for the academy's training programmes, including classroom set-up, attendance taking, catering and post-event feedback processes.


• Follow-up with trainers and participants on administrative and logistical matters (e.g., registration, payments, and course materials).


• Support finance-related activities, including billing, refunds, procurement, and timely honorarium and vendor payments.


• Prepare and maintain programme documentation, including programme P&L, attendance records, evaluation reports, certificates, and Continuing Professional Development (CPD) submissions.


• Manage the general mailbox and handle day-to-day correspondence and enquiries.


• Other duties as assigned.

Qualifications

• Diploma holder with at least 2 years of work experience, preferably in the education sector. Degree holders may also apply.


• Good interpersonal and communication skills.


• Strong administrative, organisation and coordination skills.


• Proficient in Microsoft Office, webinar platforms, and event management systems, with the digital agility to adapt to various software and systems.


• Service-oriented and detail-driven, with the ability to work independently and apply a proactive approach to problem-solving.


• Prior experience in training, administration, or course coordination is preferred.


• Knowledge of Continuing Professional Development (CPD) scheme for lawyers or experience in event management or adult learning would be beneficial.

Other Information

Candidates who do not possess the stipulated qualifications but have relevant work experience may still apply. Remuneration and appointment terms shall commensurate with qualifications and experience. SMU reserves the right to modify the appointment terms where necessary.