Senior Coordinator - Recruitment Administration

Weareams; Singapore; Hybrid; SGD 40,000 - 60,000; Full time

Benefits offered by this job

Growth opportunities

Career development

ERGs

Volunteer day

Private medical care

Life insurance

Hybrid model

Flexible working

Job summary

AMS in Singapore is seeking a Senior Coordinator - Recruitment Administration to act as the main point of contact for account support functions and to help run the recruitment process with accuracy and teamwork.

You will prepare reports, coordinate interview scheduling, manage ATS updates, and ensure timely communication with recruiters, hiring managers, and vendors to keep recruitment operations smooth and compliant.

Qualifications

• Experience in fast-paced recruitment administration.
• Strong organizational and multitasking abilities.
• Proficient in Microsoft Office, especially Excel.
• Excellent written and spoken English.
• Ability to collaborate with recruiters and managers.

Responsibilities

• Oversees account-specific admin tasks: posting jobs, scheduling interviews, ATS updates, and pre-employment checks
• Manages ad-hoc admin tasks to support recruitment process and reporting
• Prepares daily/weekly/monthly/quarterly reports to deadlines
• Maintains relationships between recruiters, hiring managers, vendors and stakeholders
• Keeps stakeholders informed on relevant processes
• Handles day-to-day queries and escalates when needed
• Participates in continuous improvement within the team
• Utilizes new tech rollouts and changes

Tools

Microsoft Office

Job description

Every day at AMS, we connect talent and opportunity, helping people, businesses and communities grow.

Our strength lies in partnership -we listen, collaborate and learn from one another.

Whether you’re helping a client redefine their talent strategy or finding new ways to grow your own career, your work helps millions of people find their dream jobs every year. Your talent is our greatest asset, and we're dedicated to providing avenues for you to reach its fullest potential. We do so by providing the environment, resources, networks, and career experiences essential for your progress.

Take the next step in your career journey and discover our exciting opportunities.

To be considered for an internal move, employees must meet the eligibility criteria outlined in the Talent Mobility Framework.

The Role

What if your skills mattered more than your job title?

At AMS, we’re building teams that are curious, collaborative, and committed to doing great work. We’re looking for a Senior Coordinator - Recruitment Administration who enjoys learning and values teamwork.

If you’re confident in acting as the main point of contact for all queries related to the account’s support functions and are excited to grow in a collaborative and supportive environment, you might be exactly who we’re looking for.

Key Accountabilities

• Oversees account-specific administration activities such as job posting, interview
  scheduling, help desk support, applicant tracking system updates, and pre-employment screening or reference checks initiation or verification
• Managing various ad-hoc administration activities to support the effective running of the recruitment process e.g., test or referral management, and ad hoc reporting or process review etc.
• Collaborating on or completing daily, weekly, monthly, and quarterly reports accurately as required within the set deadlines
• Building and maintaining strong working relationships between all parties including recruiters, hiring managers, vendors (i.e., PEs vendor), and other account stakeholders
• Ensuring stakeholders are continually appraised and updated on the relevant processes
• Management of day-to-day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary
• Participating in continuous improvement initiatives within the immediate team
• Fully utilizes technology and other rollouts and changes implemented to the team

Skills & Requirements

• Keen to work in fast-paced, ever-changing environment of high-volume recruitment.
• Adaptability and flexibility – highly organized and efficient in multitasking.
• Strong expertise in Microsoft Office applications.
• Strong attention to details – Knowledgeable in Microsoft Office, especially Excel.
• Excellent written and spoken English Language skills.

Why AMS?

We all play a role in our success - whether that’s working directly with clients or adding value behind the scenes. By working together, we bring stronger insight to our clients and create more diverse and rewarding career journeys for our people.

Beyond our standard benefits package, you’ll have the flexibility, autonomy, and trust to work in a way that fits you. Our focus is on enabling meaningful collaboration and support, so you can do your best work - your way.

We offer

• Growth and development focused on your strengths
• The opportunity to develop a career within one of the world’s leading organisations specialising in talent and workforce solutions.
• A team that values being Passionate, Bold, and Authentic
• Supportive communities such as our Employee Resource Groups (ERGs)
• Volunteer day - you getone additional paid day off each year to volunteerfor a cause that matters to you
• A competitive reward and benefits package* (private medical care, life insurance, etc.)
• Flexibility in how and where you work*
• Hybrid model

*Details may vary slightly depending on your location, local labour law, etc.

Our statement

We’re committed to creating an environment where everyone feels a sense of belonging. We welcome applicants from all backgrounds and encourage people with diverse skills, perspectives, and experiences to apply. We do not discriminate based upon age, disability, gender identity, marriage and civil partnership, pregnancy and maternity, race, religion or belief, sex, sexual orientation, or any other applicable legally protected characteristic.

If you require any accommodations or have any accessibility needs, please reach out via email [emailprotected] or make a member of our Talent Acquisition team aware at any time.

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