(Senior) Business Partner, Administration

Enterprise Singapore; Singapore; On-site; SGD 52,000 - 85,000; Full time

Job summary

Enterprise Singapore is seeking a Records Management professional to oversee both digital and physical records throughout their lifecycle, ensuring proper creation, storage, retrieval and disposal in line with organisational policies.

You will work with stakeholders to strengthen information governance, support audits, and leverage AI-enabled tools to transform record-keeping and enhance the employee experience across the organisation.

Qualifications

• Degree in Information Management, Library & Information Science, Business Administration or related field preferred.
• 1–3 years of experience in records management, information governance or related areas.
• Strong problem solving, analytical and decision-making skills; ability to manage multiple priorities in a dynamic environment.
• Stakeholder engagement and clear communication with staff.
• Familiarity with IM4L, records lifecycle, retention and disposal requirements and electronic records systems is a plus.

Responsibilities

• Oversee the management of digital and physical records throughout their lifecycle, ensuring creation, maintenance, storage, retrieval and disposal per policies.
• Provide guidance and support to staff to promote information management best practices and assist with audits and compliance activities.
• Explore and adopt digital tools, data analytics and AI-enabled solutions to transform record management and enhance workplace experience.

Skills

Records management

Digital tools

AI-enabled tools

Analytical thinking

Stakeholder engagement

Education

Bachelor's degree or equivalent in Information Management or related field

Tools

Electronic records management systems

Job description

What the role is:

You will be part of Enterprise Singapore’s Finance, Procurement and Administration (FPA) team for managing of the budget for fiscal sustainability, driving value-for-money in purchases, and ensuring a safe and conducive work environment.

In this role, you will be responsible for managing both digital and physical records, ensuring proper record-keeping practices across the organisation. This includes overseeing the creation, classification, storage, retrieval, retention, and disposal of records. You will also work closely with stakeholders to strengthen records governance, support audits and reviews, and ensure the integrity, accessibility, and security of organisational records throughout their lifecycle.

The ideal candidate is proficient in digital and AI-enabled tools, with a strong interest in leveraging technology to support corporate services transformation and operational excellence. You should be comfortable exploring, adopting, and implementing innovative solutions to improve record management practices, and enhance workplace experience.

What you will be working on:

You will be reporting to Deputy Director (Administration) and will play a vital role to support record management and the delivery of workplace experience at Enterprise Singapore in the following key areas:

• Oversee the management of Enterprise Singapore’s digital and physical records throughout their lifecycle, ensuring records are properly created, maintained, stored, retrieved, and disposed of in accordance with organisational policies and requirements.
• Promote effective information management practices across the organisation by providing guidance and support to staff and stakeholders. This includes supporting reporting, audits, reviews, and other compliance-related activities to ensure the integrity, accessibility, and proper management of organisational records and knowledge assets.
• Explore and adopt digital tools, data analytics and AI-enabled solutions to transform the record management function and enhance the workplace experience for employees.

What we are looking for:

• Recognised degree in any discipline preferably Information Management, Library & Information Science, Business Administration or a related discipline
• Preferably 1 to 3 years of experience in records management, information governance, document management or related fields.
• Strong problem solving, analytical, and decision making skills, with the ability to manage multiple priorities in a dynamic environment. Proficiency in digital and AI tools to enhance productivity, streamline processes, and support workplace experience will be an advantage.
• Demonstrated stakeholder engagement and communication skills, with the ability to work effectively with employees.
• Good understanding of the Instruction Manual for the Management of Public Records (IM4L), records lifecycle management, appraisal, retention and disposal requirements Familiarity with electronic records management systems would be an added advantage.

How We Work Togetherr

We value individuals who work well with others, communicate clearly, take ownership of their work, and are open to learning and improvement. You should be comfortable navigating change and contributing positively to a collaborative team environment.

About Enterprise Singapore

Enterprise Singapore is the government agency championing enterprise development. The agency works with committed companies to build capabilities, innovate and internationalise.It also supports the growth of Singapore as a hub for global trading and startups, and builds trust in Singapore’s products and services through quality and standards.Visit www.enterprisesg.gov.sg for more information.