(Senior) Business Partner, Administration

ESG Enterprise Singapore; Singapore; On-site; SGD 60,000 - 90,000; Full time

Job summary

Enterprise Singapore is seeking a Records Manager within the Finance, Procurement and Administration (FPA) team. The role focuses on managing digital and physical records across their lifecycle, ensuring proper creation, storage, retrieval and disposal in line with organisational policies.

You will promote information management practices, support audits and reviews, and explore digital tools and AI-enabled solutions to transform records management and the workplace experience for employees.

Qualifications

• Recognised degree in any discipline (preferably Information Management, Library & Information Science, Business Admin or related).
• 1 to 3 years of experience in records management, information governance, document management or related fields.
• Strong problem solving, analytical and decision-making skills with ability to manage multiple priorities.
• Proficiency in digital and AI tools to enhance productivity and streamline processes.
• Demonstrated stakeholder engagement and communication skills to work with staff and stakeholders.
• Familiarity with the IM4L and records lifecycle management concepts.

Responsibilities

• Oversee management of digital and physical records across their lifecycle, ensuring proper creation, storage, retrieval and disposal according to organisational policies.
• Promote effective information management practices and provide guidance to staff and stakeholders for audits, reviews and compliance activities.
• Explore, adopt and implement digital tools, data analytics and AI-enabled solutions to transform record management and enhance workplace experience.

Job description

What the role is

You will be part of Enterprise Singapore’s Finance, Procurement and Administration (FPA) team for managing of the budget for fiscal sustainability, driving value-for-money in purchases, and ensuring a safe and conducive work environment. In this role, you will be responsible for managing both digital and physical records, ensuring proper record-keeping practices across the organisation. This includes overseeing the creation, classification, storage, retrieval, retention, and disposal of records. You will also work closely with stakeholders to strengthen records governance, support audits and reviews, and ensure the integrity, accessibility, and security of organisational records throughout their lifecycle. The ideal candidate is proficient in digital and AI-enabled tools, with a strong interest in leveraging technology to support corporate services transformation and operational excellence. You should be comfortable exploring, adopting, and implementing innovative solutions to improve record management practices, and enhance workplace experience.

What you will be working on

You will be reporting to Deputy Director (Administration) and will play a vital role to support record management and the delivery of workplace experience at Enterprise Singapore in the following key areas: Oversee the management of Enterprise Singapore’s digital and physical records throughout their lifecycle, ensuring records are properly created, maintained, stored, retrieved, and disposed of in accordance with organisational policies and requirements. Promote effective information management practices across the organisation by providing guidance and support to staff and stakeholders. This includes supporting reporting, audits, reviews, and other compliance-related activities to ensure the integrity, accessibility, and proper management of organisational records and knowledge assets. Explore and adopt digital tools, data analytics and AI-enabled solutions to transform the record management function and enhance the workplace experience for employees.

What we are looking for

Recognised degree in any discipline preferably Information Management, Library & Information Science, Business Administration or a related discipline. Preferably 1 to 3 years of experience in records management, information governance, document management or related fields. Strong problem solving, analytical, and decision making skills, with the ability to manage multiple priorities in a dynamic environment. Proficiency in digital and AI tools to enhance productivity, streamline processes, and support workplace experience will be an advantage. Demonstrated stakeholder engagement and communication skills, with the ability to work effectively with employees. Good understanding of the Instruction Manual for the Management of Public Records (IM4L), records lifecycle management, appraisal, retention and disposal requirements. Familiarity with electronic records management systems would be an added advantage.

How We Work Together

We value individuals who work well with others, communicate clearly, take ownership of their work, and are open to learning and improvement. You should be comfortable navigating change and contributing positively to a collaborative team environment.

The Singapore Public Service

The Singapore Public Service plays a key role in the economic growth, progress and stability of Singapore by formulating and implementing government policies, as well as providing key public services. Whether you are a fresh graduate joining the workforce or an experienced professional, the Singapore Public Service offers a great variety of job opportunities for you. The work in the Public Service can be broadly categorised into the following sectors: Economic, Social, Security & External Relations, and Administration & Corporate Development. Be part of the team that shapes the future of Singapore.