(Senior) Business Partner, Administration

Public Service Division; Singapore; On-site; SGD 45,000 - 78,000; Full time

Job summary

Enterprise Singapore’s Finance, Procurement and Administration (FPA) team manages the budget, drives value-for-money in purchases, and ensures a safe and conducive work environment.

You will oversee digital and physical records, ensuring proper creation, retention and disposal; support audits and strengthen records governance; and leverage AI-enabled tools to transform the workplace experience. You will report to the Deputy Director (Administration) and collaborate with stakeholders.

Qualifications

• Recognised degree in any discipline, preferably Information Management, Library & Information Science, Business Administration or related.
• Preferably 1–3 years of experience in records management, information governance, or related fields.
• Strong problem solving, analytical and decision-making skills; ability to manage multiple priorities.
• Demonstrated stakeholder engagement and communication skills, with ability to work with employees.
• Good understanding of IM4L, records lifecycle management, retention and disposal; familiarity with electronic records systems is a plus.

Responsibilities

• Oversee the records lifecycle from creation to disposal in line with organisational policies.
• Promote information management practices and support audits, reviews to ensure integrity and accessibility.
• Explore and adopt digital tools, data analytics and AI-enabled solutions to transform records management and the workplace experience.

Job description

[What the role is]

You will be part of Enterprise Singapore’s Finance, Procurement and Administration (FPA) team for managing of the budget for fiscal sustainability, driving value-for-money in purchases, and ensuring a safe and conducive work environment.

In this role, you will be responsible for managing both digital and physical records, ensuring proper record-keeping practices across the organisation. This includes overseeing the creation, classification, storage, retrieval, retention, and disposal of records. You will also work closely with stakeholders to strengthen records governance, support audits and reviews, and ensure the integrity, accessibility, and security of organisational records throughout their lifecycle.
The ideal candidate is proficient in digital and AI-enabled tools, with a strong interest in leveraging technology to support corporate services transformation and operational excellence. You should be comfortable exploring, adopting, and implementing innovative solutions to improve record management practices, and enhance workplace experience.

[What you will be working on]

You will be reporting to Deputy Director (Administration) and will play a vital role to support record management and the delivery of workplace experience at Enterprise Singapore in the following key areas:

• Oversee the management of Enterprise Singapore’s digital and physical records throughout their lifecycle, ensuring records are properly created, maintained, stored, retrieved, and disposed of in accordance with organisational policies and requirements.
• Promote effective information management practices across the organisation by providing guidance and support to staff and stakeholders. This includes supporting reporting, audits, reviews, and other compliance-related activities to ensure the integrity, accessibility, and proper management of organisational records and knowledge assets.
• Explore and adopt digital tools, data analytics and AI-enabled solutions to transform the record management function and enhance the workplace experience for employees.

[What we are looking for]

• Recognised degree in any discipline preferably Information Management, Library & Information Science, Business Administration or a related discipline
• Preferably 1 to 3 years of experience in records management, information governance, document management or related fields.
• Strong problem solving, analytical, and decision making skills, with the ability to manage multiple priorities in a dynamic environment. Proficiency in digital and AI tools to enhance productivity, streamline processes, and support workplace experience will be an advantage.
• Demonstrated stakeholder engagement and communication skills, with the ability to work effectively with employees.
• Good understanding of the Instruction Manual for the Management of Public Records (IM4L), records lifecycle management, appraisal, retention and disposal requirements Familiarity with electronic records management systems would be an added advantage.

How We Work Togethe r

We value individuals who work well with others, communicate clearly, take ownership of their work, and are open to learning and improvement. You should be comfortable navigating change and contributing positively to a collaborative team environment.