Senior / Associate, Health Information Management Services (6-month Contract)

Changi General Hospital Pte Ltd.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

Changi General Hospital Pte Ltd. is seeking a Records Management Assistant to handle retrieval and filing of medical records, and to support the digitization workflow in a busy hospital environment.

The role requires a NITEC or Higher NITEC and prefer 1 year of experience. Proficiency in Microsoft Office and strong communication skills are essential for coordinating with clinics and wards.

Qualifications

• NITEC or Higher NITEC in any discipline.
• Preferably 1 year of working experience.
• Knowledgeable with Microsoft Office and computer literacy.
• Good interpersonal and communication skills.

Responsibilities

• Retrieval and filing of medical records across departments, clinics and wards, tracking requests and ensuring timely processing.
• Digitization: quality checking, scanning and indexing of records, and ensuring proper documentation and timelines.

Skills

MS Office

Interpersonal skills

Communication skills

Education

NITEC or Higher NITEC in any discipline

Job description

Responsibilities:

Retrieval and Filing of Medical Records (50%):

• Manages timely retrieval of medical records for patient treatment, following prescribed timeframes and working with tracing lists, eRMR, and ad-hoc requests received via email and telephone

• Maintains systematic filing of medical records returned from clinics, wards and departments, whilst supporting record relocation, housekeeping duties and authorised disposal procedures

• Handles audit and inter-hospital requests, ensuring thorough tracking and prompt resolution of any discrepancies

• Updates record status accurately in the Medical Records Information System (MRIS)

Digitization (50%):

• Responsible for the quality of scanned medical records by performing the tasks of document preparation, scanning, and indexing of the scanned medical records within stipulated timeframe

• Ensure medical record sent for imaging are properly accounted for and assembled according to guidelines

• Ensure all discrepancies are tracked and promptly followed up

• Any other duties assigned from time to time

Requirements:

• NITEC or Higher NITEC in any discipline

• Preferably 1 year of working experience

• Knowledgeable with Microsoft Office and computer literacy

• Good interpersonal and communication skills

Working Schedule (Office hours):

• Mon – Thu: 8.30am – 6pm

• Fri: 8.30am – 5.30pm

Only shortlisted candidates will be notified.