Senior Assistant, Admin (Ref 26644)

JOBLINE RESOURCES PTE. LTD.; Singapore; On-site; SGD 36,000 - 54,000; Full time

Job summary

JOBLINE RESOURCES PTE. LTD. in Singapore is seeking a meticulous Sales Admin to handle inquiries, prepare quotations, and coordinate with procurement for pricing. You will verify part numbers and stock, arrange delivery, and manage cash sales while ensuring accurate records and timely reports.

You should be proficient in Excel and SAP, with strong communication and teamwork skills. The role involves supporting the Parts Department and handling ad-hoc admin tasks to keep operations smooth.

Qualifications

• Experience in sales administration or similar role.
• Proficient in Excel and SAP.
• Strong communication and problem-solving skills.

Responsibilities

• Handle customer enquiries via email, telephone, and walk-in channels for customers.
• Prepare and issue quotations for internal and external customers based on enquiries and parts requirements.
• Coordinate with the Procurement team to obtain and verify pricing for quotation preparation.
• Verify part numbers and specifications using the systems.
• Check parts availability and stock status to support quotation preparation and stock ordering.
• Coordinate, verify parts accuracy and ensure the correct parts are prepared for customer delivery.
• Arrange parts delivery upon confirmation of customer orders.
• Manage cash sales by ensuring customers verify parts prior to payment, particularly for items such as windscreens.
• Process order cancellations and ensure relevant records are updated accordingly.
• Prepare Certificates of Conformity (COCs) and supporting letters for customer orders.
• Coordinate with customers regarding outstanding payments and follow up with the respective account owners on payment status.
• Update monthly Parts Department reports, including the number and value of quotations issued.
• Inspect and verify parts received against work orders to ensure accuracy.
• Process and manage e-stock transfers.
• Update OTMS with attendance records for non-executive staff.
• Perform other ad-hoc duties and administrative tasks as assigned.

Skills

Sales Admin

Excel

SAP

Tools

Excel

SAP

Job description

Responsibilities

• Handle customer enquiries via email, telephone, and walk-in channels for customers.
• Prepare and issue quotations for internal and external customers based on enquiries and parts requirements.
• Coordinate with the Procurement team to obtain and verify pricing for quotation preparation.
• Verify part numbers and specifications using the systems.
• Check parts availability and stock status to support quotation preparation and stock ordering.
• Coordinate, verify parts accuracy and ensure the correct parts are prepared for customer delivery.
• Arrange parts delivery upon confirmation of customer orders.
• Manage cash sales by ensuring customers verify parts prior to payment, particularly for items such as windscreens.
• Process order cancellations and ensure relevant records are updated accordingly.
• Prepare Certificates of Conformity (COCs) and supporting letters for customer orders.
• Coordinate with customers regarding outstanding payments and follow up with the respective account owners on payment status.
• Update monthly Parts Department reports, including the number and value of quotations issued.
• Inspect and verify parts received against work orders to ensure accuracy.
• Process and manage e-stock transfers.
• Update OTMS with attendance records for non-executive staff.
• Perform other ad-hoc duties and administrative tasks as assigned.

Requirements

• Prior sales admin experience.
• Proficient in Microsoft Excel, SAP.
• Meticulous and problem solver.
• Good communication and interpersonal skills.
• Team player with a positive and collaborative attitude.

Licence no: 12C6060