Senior Administrative Executive Woodlands 6 Months Contract

coffeehock (2006) pte. ltd.; Singapore; On-site; SGD 2,800 - 4,000; Full time

Job summary

coffeehock (2006) pte. ltd. is seeking an organized Accounts/Sales Admin professional in Singapore to manage invoicing, AR, and related admin tasks.

You will support the sales team, process orders accurately in AutoCount, and liaise with customers and internal teams to ensure timely payments and proper documentation.

Qualifications

• Experience in invoicing, sales administration or AR.
• Familiar with AutoCount software.
• Proficient in Excel, Word and email.
• Accurate, organised and attentive to details.
• Able to communicate professionally with customers.
• Able to work independently and follow up promptly.

Responsibilities

• Prepare invoices, credit notes, delivery orders and sales documents.
• Provide administrative support to the sales team.
• Process sales orders and ensure accurate data entry in AutoCount.
• Coordinate order fulfilment and deliveries with customers and teams.
• Maintain customer accounts and AR records.
• Monitor outstanding payments and follow up with customers.
• Prepare customer statements and AR ageing reports.
• Reconcile customer payments against invoices.
• Maintain proper filing and documentation.
• Perform other administrative duties as assigned by management.

Skills

Invoicing

Sales administration

Accounts Receivable

Communication

Independence

Attention to detail

Data entry

Organised

Tools

AutoCount

Microsoft Excel

Microsoft Word

Email

Job description

Working Days: Monday to Friday

Working Time: 8AM to 5PM

Job Responsibilities

• Prepare invoices, credit notes, delivery orders and sales-related documents


• Provide administrative support to the sales team


• Process sales orders and ensure accurate data entry in AutoCount


• Coordinate order fulfilment and deliveries with customers, production and logistics teams


• Maintain customer accounts and Accounts Receivable (AR) records


• Monitor outstanding payments and follow up with customers


• Prepare customer statements and AR ageing reports


• Reconcile customer payments against invoices


• Maintain proper filing and documentation


• Perform other administrative duties assigned by management

Requirements

• Must be familiar with AutoCount


• Experience in invoicing, sales administration or Accounts Receivable


• Proficient in Microsoft Excel, Word and email


• Accurate, organised and attentive to details


• Able to communicate professionally with customers


• Able to work independently and follow up on tasks promptly