Senior Administrative & Events Coordinator

CARITAS SINGAPORE COMMUNITY COUNCIL LIMITED; Singapore; On-site; SGD 30,000 - 50,000; Full time

Job summary

Caritas Singapore Community Council Limited invites you to join Caritas Agape Village in Toa Payoh as an Administrative Assistant. You will help ensure smooth administrative operations and support meetings, facilities, events, and daily workflows.

The role requires strong MS Office skills, meticulous minute-taking, and excellent written and verbal communication with stakeholders at all levels. A minimum of five years in administration and a GCE A level or equivalent are preferred.

Qualifications

• GCE A level or its equivalent.
• Minimum of 5 years of experience in an administrative role.
• Strong organizational and time management skills.
• Excellent written and verbal communication skills.
• Ability to interact effectively with stakeholders at all levels.
• Ability to take detailed and accurate minutes of meetings.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Prior experience in an administrative role is preferred.

Responsibilities

• Take accurate minutes during board and committee meetings.
• Manage RSVPs for meetings and events.
• Handle facilities booking and respond to inquiries.
• Coordinate with internal and external stakeholders to ensure seamless use of facilities.
• Plan, coordinate, and execute events from concept to completion, including logistics, budgets, timelines, and vendor negotiations.
• Oversee event communication, promotion, and staff management, including post-event evaluation.
• Provide overall administrative support including attending to walk-in inquiries.
• Compile and consolidate monthly data for management reporting.

Skills

Organizational skills

Time management

Written communication

Verbal communication

Stakeholder engagement

Minute taking

MS Office proficiency

Education

GCE A level or equivalent

Tools

Microsoft Word

Microsoft Excel

PowerPoint

Job description

Caritas Singapore Community Council Limited invites you to join Caritas Agape Village in Toa Payoh as an Administrative Assistant. You will help ensure smooth administrative operations and support meetings, facilities, events, and daily workflows.

The role requires strong MS Office skills, meticulous minute-taking, and excellent written and verbal communication with stakeholders at all levels. A minimum of five years in administration and a GCE A level or equivalent are preferred.