Senior Administrative Assistant

Cushman & Wakefield; Singapore; On-site; SGD 40,000 - 65,000; Full time

Job summary

Cushman & Wakefield in Singapore seeks a Senior Administrative Assistant to support finance and project administration within our facilities management team.

You will prepare cost estimates, budgets, and payment claims to contractors, verify invoices against COP, and ensure timely submissions. The role requires a Diploma, strong organizational skills, MS Office proficiency, and good communication. Prior admin experience is preferred.

Qualifications

• Diploma from a recognised tertiary establishment.
• Strong organizational skills and attention to detail.
• Proficient in MS Office (Word, Excel, Outlook).
• Good written and verbal communication.
• Prior administrative experience is preferred.

Responsibilities

• Prepare cost estimation, endorse and submit for approval by the Superintending Officer.
• Prepare financial projections, budgetary and expenditure control for Contractor’s works.
• Prepare IFM monthly payment claims and final account for FM/maintenance term.
• Evaluate joint measurements with Contractors and endorse correctness.
• Prepare and compile all payment claims and COP documentation for payment.
• Check and certify Contractors’ invoices against COP/Works Orders.
• Compile payment claims, interim certificates, work orders and invoices for timely submission.
• Collate all-star/quotation rates for future procurement.

Skills

Organizational Skills

Coordination

Microsoft Office Suite

Written & Verbal Communication

Administrative Experience

Education

Diploma from recognised tertiary establishment

Tools

Microsoft Office

Job description

Job Title

Senior Administrative Assistant

Job Description Summary

Job Description

About the Role

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval
• Prepare financial projection and carry out budgetary and expenditure control of Contractor’s works
• Prepare IFM monthly payment claims and final account for Facilities Management and Maintenance Term
• Evaluate and carry out joint measurement with Contractors on their claims for Works Orders (including Bills of Items of works) and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates
• Prepare and compile all payment claims (including Payment Certificate (COP)) to Contractors and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates
• Check, certify and confirm Contractors’ invoices to ensure that the invoices tally with the COP and/or Works Orders, where applicable
• Compile all payment claims, interim certificates, work orders (including Bills of Items of works) and invoices and ensure timely submission to the Superintending Officer for payment
• Collate all-star rates and quotation rates, analyze and review them to feed forward for future procurement

While your Job Description is defined as above, you may be required to perform any related duties as required and directed. You shall be required to take accountability and ownership of Workplace Safety & Health (WSH) standards and outcomes in building up a Safety Culture.

About You

• Diploma from recognised tertiary establishment.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Good written and verbal communication skills.
• Prior experience in administrative roles is preferred.

Why join Cushman & Wakefield?

• Being part of a growing global company
• Career development and a promote from within culture
• An organisation committed to Diversity and Inclusion

We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program. We have a vision of the future, where people simply belong. That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. If you want to live it too, join us.

We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status.

We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.

INCO: “Cushman & Wakefield”

Cushman & Wakefield (NYSE: CWK) is a leading global commercial real estate services firm for occupiers and investors with approximately 53,000 employees in over 350 offices and nearly 60 countries. In 2025, the firm reported revenue of $10.3 billion across its core service lines of services, Leasing, Capital markets, and Valuation and other. Built around the belief that Better never settles, the firm receives numerous industry and business accolades for its award-winning culture. For additional information, visit www.cushmanwakefield.com.