Facilities & Event Coordinator

C&W SERVICES (S) PTE. LTD.; Singapore; On-site; SGD 31,000 - 47,000; Full time

Job summary

Cushman & Wakefield Singapore is seeking an Administrative Coordinator to support cost estimation, contract payments, and daily office administration. You will endorse submissions to the Superintending Officer for approval and assist with contractor invoices and payment certificates, ensuring accuracy and timeliness.

The role requires a Diploma, willingness to support weekend events, strong organization, proficiency in Microsoft Office, and good written and verbal communication.

Qualifications

• Diploma from a recognised tertiary establishment.
• Willingness to support events on weekends when required.
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook).
• Good written and verbal communication skills.
• Prior experience in administrative roles is preferred.

Responsibilities

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval.
• Support on weekend events when required, with overtime compensation provided.
• Prepare and compile all payment claims and certificates to Contractors and endorse correctness.
• Check, certify and confirm Contractors' invoices against COP/Works Orders.
• Compile payment claims, interim certificates, work orders and invoices for timely submission.
• Perform related duties as required or directed.

Skills

Administrative support

Event coordination

Document management

Communication

Education

Diploma

Tools

Microsoft Office

Job description

About the Role

• Prepare cost estimation, endorse and ensure timely submission to the Superintending Officer for approval
• Support on Weekend Events & Work when required. Typically at least twice a month， with overtime compensation provided accordingly.
• Prepare and compile all payment claims (including Payment Certificate (COP)) to Contractors and endorse that they are prepared and computed correctly in accordance with the Maintenance Term Contracts and Contract Price/contract rates
• Check, certify and confirm Contractors' invoices to ensure that the invoices tally with the COP and/or Works Orders, where applicable
• Compile all payment claims, interim certificates, work orders (including Bills of Items of works) and invoices and ensure timely submission to the Superintending Officer for payment
• While your Job Description is defined as above, you may be required to perform any related duties as required and directed.

About You

• Diploma from recognised tertiary establishment.
• Willingness to support Events on weekends when required
• Strong organizational and coordination skills with attention to detail.
• Proficient in Microsoft Office Suite (Word, Excel, Outlook)
• Good written and verbal communication skills.
• Prior experience in administrative roles is preferred.

Why join Cushman & Wakefield?

As one of the leading global real estate services firms transforming the way people work, shop and live working at Cushman & Wakefield means you will benefit from; Being part of a growing global company; Career development and a promote from within culture; An organisation committed to Diversity and Inclusion; We're committed to providing work-life balance for our people in an inclusive, rewarding environment. We achieve this by providing a flexible and agile work environment by focusing on technology and autonomy to help our people achieve their career ambitions. We focus on career progression and foster a promotion from within culture, leveraging global opportunities to ensure we retain our top talent. We encourage continuous learning and development opportunities to develop personal, professional and technical capabilities, and we reward with a comprehensive employee benefits program. We have a vision of the future, where people simply belong. That's why we support and celebrate inclusive causes, not just on days of recognition throughout the year, but every day. We embrace diversity across race, colour, religion, gender, national origin, sexual orientation, gender identity or persons with disabilities or protected veteran status. We ensure DEI is part of our DNA as a global community - it means we go way beyond than just talking about it - we live it. If you want to live it too, join us.