Senior Admin, Office Executive - Secretarial Support

ScienTec Consulting Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

ScienTec Consulting Pte. Ltd. is seeking a highly organized Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership in Singapore.

You will manage meeting schedules, prepare agendas and minutes, handle travel arrangements, and assist with queries from stakeholders. The role also covers covering PA duties for top executives and coordinating events across in-person and virtual platforms.

Qualifications

• Diploma or degree in business administration, secretarial studies, office management or related field is required.
• Proficient in Microsoft Office and familiar with virtual meeting platforms (Zoom, Teams, Webex).
• Proactive self-starter who can anticipate needs and take initiative.

Responsibilities

• Provide full secretariat, administrative, and logistical support to department and senior leadership.
• Handle meeting scheduling, agenda preparation, minutes, and follow-up tracking.
• Coordinate travel arrangements, invoices, claims, and reimbursements; support with stakeholder queries.
• Cover PA duties for the Executive Director and Director when required.
• Coordinate and organise events, meetings, and engagements across physical and virtual platforms.
• Manage venue logistics and materials for internal and external engagements.
• Support advisors with scheduling, logistics coordination, and claims processing.

Skills

Organisational skills

Administrative support

Proactive mindset

Education

Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or related field

Tools

Microsoft Office Suite

Zoom

Teams

Webex

Job description

About the Role

We are looking for a highly organised and dependable Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership.

What You Will Do

Secretariat & Administrative Support

• Provide full secretariat support including meeting scheduling, agenda preparation, minutes writing, material collation, and follow-up tracking


• Make travel arrangements and verify travel invoices, claims, and reimbursements


• Assist with requests and queries from internal and external stakeholders in a timely and professional manner


• Cover PA duties for the Executive Director and Director when required

Events & Meetings Coordination

• Coordinate and organise events, meetings, and engagements across physical and virtual platforms


• Manage venue arrangements, logistics, and all supporting materials for internal and external engagements


• Support advisors with scheduling, logistics coordination, and claims processing


• Handle other ad-hoc tasks and projects as assigned by the team or department

What We Are Looking For

• Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or a related field


• Proficient in Microsoft Office - Word, Excel, PowerPoint, and Outlook; familiarity with virtual meeting platforms (Zoom, Teams, Webex)


• Proactive self-starter who anticipates needs and takes initiative without being prompted

Singaporeans Only

By submitting your resume, you consent to the collection, use, and disclosure of your personal information per ScienTec's Privacy Policy (scientecconsulting.com/privacy-policy).

This authorizes us to:

• Contact you about potential opportunities.


• Delete personal data as it is notrequired at this application stage.

All applications will be processed with strict confidence. Only shortlisted candidates will be contacted.

Ho Kah Yeow | R1879233

ScienTec Consulting Pte Ltd |11C5781