Executive Secretariat & Admin Coordinator

ScienTec Consulting Pte. Ltd.; Singapore; On-site; SGD 40,000 - 60,000; Full time

Job summary

ScienTec Consulting Pte. Ltd. is seeking a highly organized Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership in Singapore.

You will manage meeting schedules, prepare agendas and minutes, handle travel arrangements, and assist with queries from stakeholders. The role also covers covering PA duties for top executives and coordinating events across in-person and virtual platforms.

Qualifications

• Diploma or degree in business administration, secretarial studies, office management or related field is required.
• Proficient in Microsoft Office and familiar with virtual meeting platforms (Zoom, Teams, Webex).
• Proactive self-starter who can anticipate needs and take initiative.

Responsibilities

• Provide full secretariat, administrative, and logistical support to department and senior leadership.
• Handle meeting scheduling, agenda preparation, minutes, and follow-up tracking.
• Coordinate travel arrangements, invoices, claims, and reimbursements; support with stakeholder queries.
• Cover PA duties for the Executive Director and Director when required.
• Coordinate and organise events, meetings, and engagements across physical and virtual platforms.
• Manage venue logistics and materials for internal and external engagements.
• Support advisors with scheduling, logistics coordination, and claims processing.

Skills

Organisational skills

Administrative support

Proactive mindset

Education

Diploma or Degree in Business Administration, Secretarial Studies, Office Management, or related field

Tools

Microsoft Office Suite

Zoom

Teams

Webex

Job description

ScienTec Consulting Pte. Ltd. is seeking a highly organized Executive to provide comprehensive secretariat, administrative, and logistical support to a department and its senior leadership in Singapore.

You will manage meeting schedules, prepare agendas and minutes, handle travel arrangements, and assist with queries from stakeholders. The role also covers covering PA duties for top executives and coordinating events across in-person and virtual platforms.