Executive

Private Advertiser; Singapore; On-site; SGD 33,000 - 50,000; Full time

Job summary

Private Advertiser in Singapore is seeking two Executives to join our Operations and Workshop teams. Successful candidates will be assigned to either the Operations Department or Workshop Department based on experience and strengths, to support day-to-day activities and ensure smooth operations.

You will coordinate with internal departments, customers, drivers and workshop personnel, assist in scheduling, prepare reports, maintain records, and handle documentation such as crane documents and

Qualifications

• Diploma/Nitec or equivalent is required.
• Experience in operations, logistics, transport, automotive, workshop, crane or heavy-equipment industries is advantageous.
• Good communication and coordination skills; able to multitask in a fast-paced environment.

Responsibilities

• Coordinate and support the day-to-day activities of the assigned department.
• Assist in job deployment, scheduling and work arrangements.
• Coordinate with internal departments, sales personnel, customers, drivers, operators and workshop personnel on job requirements and operational matters.
• Follow up on job progress, repair/maintenance status and other outstanding matters.
• Liaise between the Operations and Workshop Departments on vehicle/equipment availability, breakdowns, repairs and job requirements.
• Prepare and submit required documents and applications, including crane documents, LM renewal, HDB material lists, site entry passes and other site/customer-required submissions.
• Attend to incoming calls, enquiries and urgent operational requests.
• Provide day-to-day administrative and coordination support to the department.
• Prepare and submit claims for outfield workers and operators, where applicable.
• Maintain and update job, operational, workshop and other relevant records.
• Assist the Department Manager in preparing reports and following up on departmental matters.

Skills

Communication

Coordination

Multitasking

Documentation

Education

Diploma/Nitec/Higher Nitec or equivalent

Tools

Microsoft Office

Job description

About the role

We are looking for 2 Executives to join our Operations and Workshop teams. Successful candidates will be assigned to either the Operations Department or Workshop Department, depending on their experience, strengths and suitability.

Key responsibilities

• Coordinate and support the day-to-day activities of the assigned department

• Assist in job deployment, scheduling and work arrangements

• Coordinate with internal departments, sales personnel, customers, drivers, operators and workshop personnel on job requirements and operational matters

• Follow up on job progress, repair/maintenance status and other outstanding matters

• Liaise between the Operations and Workshop Departments on vehicle/equipment availability, breakdowns, repairs and job requirements

• Prepare and submit required documents and applications, including crane documents, LM renewal, HDB material lists, site entry passes and other site/customer-required submissions

• Attend to incoming calls, enquiries and urgent operational requests

• Provide day-to-day administrative and coordination support to the department

• Prepare and submit claims for outfield workers and operators, where applicable

• Maintain and update job, operational, workshop and other relevant records

• Assist the Department Manager in preparing reports and following up on departmental matters

Requirements

• Diploma / Nitec / Higher Nitec or equivalent.
• Experience in operations, logistics, transport, automotive, workshop, crane or heavy-equipment industries will be an advantage.

• Good communication and coordination skills.
• Able to multitask and work in a fast-paced environment.
• Good administrative and documentation skills.
• Proficient in Microsoft Office.
• Responsible, organised and able to follow up on tasks independently.
• Candidates with technical or mechanical knowledge may be considered for the Workshop Department.