Secretary/ Receptionist

Fleet Management Limited; Singapore; On-site; SGD 32,000 - 42,000; Full time

Job summary

Fleet Management Limited in Singapore seeks a capable receptionist and office administrator to support the Singapore office with secretarial duties and high-quality client service.

You will handle claims follow-up, data collation, filing, and assist with reports, presentations, and event support. Proficiency in Microsoft Office and a professional appearance are essential for daily interactions with clients and colleagues.

Qualifications

• 1–2 years secretarial/receptionist/office administration experience.
• Events/facilities management experience preferred.
• Degree holder.
• Proficient in Microsoft Office (PowerPoint, Excel, Outlook 365).

Responsibilities

• Provide administrative and secretarial support as assigned by the country Director; follow up on claims, data collation and analysis, documentation and filing, reports and presentations.
• Serve as receptionist; handle phone inquiries, greet visitors, monitor access, handle mails and deliveries.
• Maintain office tidiness; procure supplies; manage printers/copiers and facilities.
• Support office events and other ad hoc duties.

Skills

Receptionist experience

Customer service

Office administration

Communication skills

Education

Bachelor's degree

Tools

MS Office

Job description

Our 30-year journey rides on the passion of over 27,000 seafarers and 1,000 onshore professionals. Today, we are one of the largest independent third-party ship management companies managing over 650+ diverse types of vessels.

Headquartered in Hong Kong SAR, China, we operate on a global scale having 27 offices in 12 countries. Our client base spans over 100 world-class ship owners, including Fortune 5 00 companies from China, Greece, India, Japan, Korea, Netherlands, Norway, Turkey and the USA, among others.

In a shore career at FLEET, you will be working with a team of a highly passionate, self-driven and committed group of people. We aim to be a place where you can achieve your full potential, regardless of your background. We are looking for individuals who are ambitious about making a strong contribution to FLEET’s short and long-term sustainable growth – whether you are dealing directly with clients or working in a role supporting the business, such as technology, legal or communications.

Job Position Summary

Reporting to the Director – Country head, the responsibilities of this position include providing secretarial/administrative and office support to the Singapore office, and excellent customer service to our clients/guest via phone or in-person interactions.

Key Roles and Responsibilities

• Provide administrative and secretarial support as assigned by the country Director. This includes prompt follow up on claims, data collation and analysis, relevant documentation and filing, coordination of Director’s engagement with internal/external stakeholders, preparation of reports and presentation materials for business presentation
• Provide exceptional service as a receptionist via phone calls to resolve inquiries or promptly refer to the appropriate department for action, welcome clients/guests at our office premise, monitor visitor access and security, and responsible for mails/postal and delivery matters
• Responsible for ensuring the office tidiness/cleanliness, procurement of office/pantry supplies and timely replacements/maintenance of the printers/copiers, management of the office facilities and telco matters
• Support all office events and perform other ad hoc duties as assigned

Relationship

• EXTERNAL:Clients and guests/Office building facilities management/Vendors, suppliers, courier

Job Experience, Functional Knowledge and Qualifications

• 1 – 2 years secretarial/receptionist/office administration experience
• Some events/facilities management experience is preferred
• Degree holder
• Proficient in Microsoft office (specifically in powerpoint and excel) and outlook 365

Fleet Management Limited is committed to diversity, equity and inclusion in the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by local laws.