Secretary cum Admin

People Profilers Pte Ltd; Singapore; On-site; SGD 42,000 - 68,000; Full time

Job summary

People Profilers Pte Ltd in Singapore seeks an experienced Executive Assistant to support the Managing Director. You will manage calendars, schedule appointments, coordinate meetings, and prepare confidential correspondence and reports.

You will also handle travel arrangements for visiting guests and regional leadership, organize events and CSR activities, liaise with internal and external stakeholders, and ensure discretion and professionalism in all communications.

Qualifications

• Diploma or Degree in Business Administration, Management, or related disciplines.
• 2 - 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.
• Strong organizational, multitasking, and time management skills.
• Excellent written and verbal communication skills.
• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).
• Ability to handle confidential information with discretion and professionalism.

Responsibilities

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.
• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.
• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.
• Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.
• Assist with research, reporting, administrative duties, and special projects as assigned.
• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.
• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.
• Manage and distribute incoming mail to relevant departments promptly.
• Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.
• Respond to emails and enquiries within stipulated service standards.
• Process and monitor Corporate Services-related invoices and payments.
• Prepare reports, presentations, and supporting documentation.
• Coordinate travel bookings and logistics for Heads of Department.
• Support the planning, coordination, and execution of CSR initiatives and events.
• Assist with event logistics and participate in CSR activities when required.
• Process and track CSR-related invoices, claims, and documentation.
• Maintain accurate records and provide administrative support for CSR programmes.
• Support ad-hoc CSR-related projects and responsibilities.

Skills

Calendar management

Appointment scheduling

Meeting coordination

Stakeholder communication

Discretion and confidentiality

Multitasking

Time management

Organizational skills

Education

Business Administration degree

Tools

Microsoft Office

Job description

Work Location: Queenstown

Working Hours: 830AM - 630PM, 5 days work week

Basic + VB

• Provide full executive support to the Managing Director, including calendar management, appointment scheduling, and meeting coordination.

• Prepare confidential correspondence, reports, presentations, expense claims, travel arrangements, and meeting materials.

• Organize meetings, prepare agendas, record minutes when required, and monitor follow-up actions.

• Act as the key liaison between the Managing Director and internal/external stakeholders, ensuring professional and discreet communication.

• Assist with research, reporting, administrative duties, and special projects as assigned.

• Coordinate travel, accommodation, airport transfers, and transportation arrangements for visiting guests and regional leadership.

• Prepare detailed itineraries and provide logistical support to ensure a seamless guest experience.

• Manage and distribute incoming mail to relevant departments promptly.

• Provide administrative support to Heads of Department, including claims processing, document preparation, and information collation.

• Respond to emails and enquiries within stipulated service standards.

• Process and monitor Corporate Services-related invoices and payments.

• Prepare reports, presentations, and supporting documentation.

• Coordinate travel bookings and logistics for Heads of Department.

• Support the planning, coordination, and execution of CSR initiatives and events.

• Assist with event logistics and participate in CSR activities when required.

• Process and track CSR-related invoices, claims, and documentation.

• Maintain accurate records and provide administrative support for CSR programmes.

• Support ad-hoc CSR-related projects and responsibilities.

Requirements

• Diploma or Degree in Business Administration, Management, or related disciplines.

• 2 - 3 years of experience in Executive Assistant, Personal Assistant, Office Administration, or Corporate Services roles.

• Strong organizational, multitasking, and time management skills.

• Excellent written and verbal communication skills.

• Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook).

• Ability to handle confidential information with discretion and professionalism.

All Successful candidates can expect a very competitive remuneration package and a comprehensive range of benefits.

We regret that only shortlisted candidates will be notified