School Receptionist Admin @ Bishan

BUSINESS EDGE PERSONNEL SERVICES PTE LTD; Singapore; On-site; SGD 23,000 - 36,000; Full time

Job summary

BUSINESS EDGE PERSONNEL SERVICES PTE LTD is seeking a Reception/Administrative Officer for a contract period in 2027. The role covers front desk duties, student welfare support, and general admin within the school General Office.

You will ensure smooth operations, assist with events, and support staff and students with a courteous, empathetic approach. The position requires experience in reception or admin, proficiency in MS Office, and the ability to work Monday to Friday from 9:00am to 6:30pm.

Qualifications

• Relevant working experience in reception, customer service, or administrative position.
• Proficient in MS Office applications, including Word and Excel.
• Experience performing administrative work using MS Office would be advantageous.
• Relevant working experience in a school setting would be advantageous.

Responsibilities

• Manage the reception counter at the school’s General Office per MOE rules.
• Keep the reception area tidy and maintain stationery and forms.
• Answer, screen, or forward calls with polite, professional care.
• Assist walk-in students, teachers, parents, visitors and stakeholders respectfully.
• Attend to unwell students and render first aid when needed.
• Contact parents for student return home or absences.

Skills

MS Word

MS Excel

Reception

Customer service

Tools

MS Office

Job description

Contract Period:

From 1 January 2027 to 31 December 2027 (option to extend till 2028)

Mondays to Fridays: 9:00am to 6:30pm

Job Scope:

Reception

• Manage the reception counter at the school’s General Office in accordance to MOE’s and the school’s operating procedures, rules, and regulations.
• Keep the reception counter clean, tidy and presentable and maintain the necessary stationery, forms and material at the counter.
• Perform customer service role in answering, screening, forwarding or taking down messages of incoming phone calls in a polite, respectful and professional manner.
• Provide customer service support to walk-in students, teachers, parents, visitors and school stakeholders in a polite, respectful and professional manner with care and empathy.
• Attend to unwell or injured students and render first aid if needed.
• Contact parents of unwell students to be taken home or students who have been absent from school.
• Maintain the sick bay including first aid supplies
• Administer lost and found items and maintain records.
• Maintain safety and security by directing visitors, including contractors, delivery men, parents, etc to wait at the designated waiting area and call relevant staff to meet or pick them up.
• Liaise and work with the Security Officer to ensure that approval is granted by school before any student is allowed to leave school early.

General Administration

• Handle general office administrative tasks such as receiving and directing of incoming mails/packages and goods, managing and distributing notifications and letters to teachers’ trays, filing, collating and printing of documents.
• Attend to outgoing and incoming faxes.
• Maintain the mail trays and form trays in the General Office.
• Monitor and collate submission of forms by students.
• Pack and distribute information, posters, leaflets etc. for students and teachers.
• Support in sign-in and sign-out of coaches and instructors and relief teachers attendance.
• During off-peak period, support back-end Admin in general admin work.
• Support housekeeping for admin office and stores.
• Assist in data entry, record keeping and filing of documents.
• Support school events and any duties as assigned by school.

Requirements:

• Relevant working experience in a reception, customer service, or administrative position.
• Proficient in MS Office applications, including Word and Excel.
• Experience performing administrative work using MS Office would be advantageous.
• Relevant working experience in a school setting would be advantageous.

EA License No: 96C4864

Reg. No.: R24121728 EUNICE WOO JING QI