School Reception & Admin Coordinator

WSH EXPERTS PTE. LTD.; Singapore; On-site; SGD 30,000 - 42,000; Full time

Job summary

WSH EXPERTS PTE. LTD. is seeking a friendly administrative assistant to join a primary school setting in Singapore.

You will manage front-desk duties, answer calls, greet visitors, take messages and provide general information in a dynamic environment with high call volumes. You will also handle mail and office records, assist with incident reporting via iPad/FORMSG, and support teachers and pupils with everyday tasks while using MS Office applications.

Qualifications

• Basic knowledge and working proficiency in Microsoft Office applications.

Responsibilities

• Perform customer service duties in a primary school setting.
• Answer phone calls, manage visitors, take messages and respond to enquiries.
• Use school equipment such as photocopiers and scanners.
• Handle daily varied queries from parents, pupils, vendors and staff.
• Call pupils about absentees and check with parents each morning.
• Convey messages during ad-hoc / special events.
• Provide first level assistance for sick or injured pupils and escalate when needed.
• Key in incident reports via iPad using FORMSG.
• Assist with uniforms, sewing of buttons and zips, arrange snacks as required.
• Log latecomer/early dismissal details in IPAD.
• Possess basic knowledge of Microsoft Office applications.
• Count, sort and distribute brochures or leaflets to teachers and pupils.
• Handle outgoing mail, including stamps and posting letters.
• Key in incoming mail records in Excel.
• Assist with School Breakfast coupons if required.
• Maintain the forms cabinet in the office and keep forms current.
• Manage delivery of supplies and contact the teacher in charge to collect items.
• Coordinate with Goods Acceptance Officer to sign delivery orders.
• Assist printing from shared drive and shredding of documents.
• Monitor and record students using the school phone.
• Manage lost and found items (wallets, pencil cases, POSB smart buddy watch).
• Support other general administrative duties as required.

Job description

WSH EXPERTS PTE. LTD. is seeking a friendly administrative assistant to join a primary school setting in Singapore.

You will manage front-desk duties, answer calls, greet visitors, take messages and provide general information in a dynamic environment with high call volumes. You will also handle mail and office records, assist with incident reporting via iPad/FORMSG, and support teachers and pupils with everyday tasks while using MS Office applications.